Flight/Inflight Administrative Assistant

Operating as a regional airline in the United States, Air Wisconsin Airlines performs flying services as a partner with United Airlines. Currently operating a fleet of CRJ-200 regional jets as United Express, Air Wisconsin Airlines operates throughout the Eastern and Central United States. Air Wisconsin's team is dedicated to making our travelers’ experiences safe and pleasant.

Following routine procedures or detailed instructions from the Flight and Inflight Domicile Managers, this position is responsible for performing a variety of administrative and clerical functions required by the department.

Primary Duties and Responsibilities:

• Work closely with the Flight/Inflight Managers to ensure pertinent information is communicated to promote and foster a safe operating environment
• Handle all SIDA and parking including submitting applications and letters for new IDs and renewals
• Print and distribute monthly bid packets and awards for the pilots and flight attendants
• Print and distribute monthly pay sheets for the pilots and flight attendants
• Assist and coordinate all domicile recognition events
• Manage and handle the aircraft manual distribution process for ORD. Ensure a timely distribution of all manuals to the aircraft for ORD by working closely with ATW publications
• Maintain organization of loaner Flight Attendant Manuals
• Maintain organization of loaner luggage and crew insignia
• Maintain lost and found
• Distribute and collect crew member identification cards
• Maintain revision posting updates
• Handle all uniform and known crewmember cards including distribution
• Maintain and coordinate domicile transfers each month – update v-files accordingly
• Coordinate return of company items for employee separation
• Provide support to internal customers when necessary – IT, HR, payroll, wellness, crew services, etc.
• Acts as a liaison with local regulatory agencies such as the airport authority, transportation security administration, facilities and local law enforcement
• Act as a liaison with local external vendors
• Responsible for FedEx and co-mail
• Organizes and maintains department files
• Organizes and maintains domicile crewroom
• Organizes and orders crewroom and department supplies
• Organizes and maintains pilot iPads
• Maintains forms, files and office machinery
• Performs administrative functions for the Chicago office
• Attendance is considered an essential responsibility

Required Education and Experience:

• High school diploma or equivalent with two years’ experience preferred
• Excellent communication and organizational skills required
• Excellent PC skills required including Microsoft Office suite of tools
• Ability to handle multiple tasks
• Ability to work independently
• Ability to maintain a high level of confidentiality