What are the responsibilities and job description for the Accounts Payable Specialist position at Air Wisconsin Airlines?
Job Functions:
- Promotes and fosters a safe and secure operating environment.
- Applies standard concepts, practices, and procedures within accounts payable function adapting to changes in guidelines and applies exceptions when authorized.
- Verifies, researches problems, and ensures timely and authorized payment of invoices and payment requests, including invoices that need immediate processing and approval.
- Codes invoices and maintains spreadsheets to monitor expenses according to the corporate chart of accounts, special instructions, or circumstances.
- Collaborates with other departments to take advantage of early payment discounts and to avoid late payment penalties and processing daily payments.
- Processes expense reports through analysis of information, validates input, approval flow and audit compliance.
- Analyzes vendor account reconciliations, research and resolves any outstanding issues.
- Partners with vendors, stations, employees, and other departments, on accounts payable issues, documenting procedures for non-routine vendors and processes.
- Gathers and reports statistical information monthly relating to landings, passengers, freight, and mail.
- Advises and trains departments on invoice and expense report coding, approval requirements and procedures as needed.
Required Competencies:
- High degree of professionalism and ability to keep sensitive information confidential.
- Judgment and initiative necessary to determine priorities to meet various deadlines and accuracy of invoices. Must suggest/implement new policies and procedures to improve internal control and efficiency of banking and Accounts Payable systems.
Education & Experience:
Required:
- One year experience in bookkeeping or accounting.
- Ability to perform a volume of numerical detailed work with a high degree of accuracy.
- NetSuite experience is highly desired
- Proficiency in Microsoft Word and Excel
Preferred:
- Associate degree in accounting or equivalent experience
- Problem solving
- Analytical Ability
- Interpersonal Skills
- Communication Skills