Warehouse & Procurement Manager

The Warehouse & Procurement Manager oversees all warehouse operations, procurement activities, and supervises drivers to ensure timely delivery of HVAC materials and equipment. This role is critical for maintaining inventory accuracy, optimizing supply chain processes, and supporting field technicians with the right materials at the right time.

Essential Functions

• Procurement & Purchasing
• Source, negotiate, and purchase HVAC materials, equipment, and supplies.
• Maintain strong vendor relationships and secure competitive pricing.
• Monitor inventory levels and forecast purchasing needs to prevent delays.
• Manage ERP or procurement systems for purchase orders and data accuracy.

• Service Estimates
• Lead, Manage, Accountability of Service Estimators.
• Monitor Quote analytic and manage work load for estimators.
• Provide metrics for estimators
• Quantity
• Dollar Value
• Win Rate
• Warehouse Operations
• Oversee receiving, storage, and distribution of HVAC parts and equipment.
• Implement inventory control processes and conduct regular audits.
• Maintain a clean, organized, and safe warehouse environment.
• Supervise warehouse staff and delivery drivers, ensuring efficient scheduling and timely deliveries.
• Tool Management – Tool inventory and tracking.
• Logistics & Fleet Management
• Coordinate driver routes for material delivery to job sites.
• Ensure company vehicles are properly maintained and compliant with safety standards.
• Compliance & Safety
• Enforce OSHA and company safety protocols.
• Ensure compliance with HVAC industry regulations and quality standards.
• Leadership
• Train and develop warehouse team members.
• Identify process improvements and implement best practices for efficiency.

• Education:
• High School Diploma required; Associate or Bachelor’s degree in Supply Chain, Business Administration, or related field preferred.
• Experience:
• 3–5 years in warehouse management and procurement, preferably in HVAC or mechanical contracting.
• Proven experience with inventory control, vendor negotiations, and supervising staff.
• Technical Knowledge:
• Familiarity with HVAC components and materials.
• Understanding of supply chain and logistics principles.

Relevant Software

• ERP Systems (e.g., SAMPRO, QuickBooks, or similar)
• Warehouse Management Systems (WMS)
• Microsoft Office Suite (Excel, Word)
• Inventory Management Tools (ServiceTitan, BuildOps, or equivalent)

Physical Requirements

• Ability to lift up to 50–100 lbs and maneuver heavier items with assistance.
• Frequent standing, walking, bending, and climbing ladders.
• Comfortable working in varying conditions (heat, cold).
• Ability to drive for extended periods and operate forklifts (certification preferred).

Key Competencies

• Strong organizational and time-management skills.
• Excellent communication and leadership abilities.
• Problem-solving and decision-making under pressure.
• Detail-oriented with a commitment to accuracy.

Salary : $85,000 - $110,000