Administrative Assistant 2

The Administrative Assistant provides support for the assigned department, including general office duties and customer service. Manages calendar, meetings, travel, correspondence, and budget. Develops and prepares presentations and reports. Ensures work aligns with business unit needs and objectives.

Position Responsibilities may include;

Provide varied complex and confidential administrative assistance
Manage contact lists including phone and email
Organize and maintain general and confidential files
Create, update, and maintain electronic and hard copy documents/files
Process invoices, A/P vouchers and expenses reports
Prepare documents, filing and other general office duties as required.
Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings
Organize own work, set priorities, and meet critical deadlines
Generate, analyze, and deliver various reports as required
Assist with travel arrangements as needed
Order and maintain supplies including office supplies, business cards, etc.
Perform additional projects/duties to support ongoing business needs.

Nature & Scope:

Applies practical knowledge of job area typically obtained through advanced education and work experience
Performs a range of straightforward assignments
Works independently with general supervision
Problems faced are difficult but not typically complex

Knowledge & Skills:

Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email
Ability to effectively establish positive professional working relationships with internal, external customers and employees
Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
Professional verbal and written communication skills including questioning and listening skills
High level of attention to detail and accuracy; effective problem-solving skills
Ability to multitask and work independently with little supervision
Strong organizational and time management skills including effective prioritization skills
Ability to use discretion and handle sensitive confidential information
Positive, professional attitude, with ability to diffuse negative situations
Professionalism – patience, poise, and tact
Always displays confidence and control
Ability to thrive in a faced paced, constantly changing environment
Ability to apply strong work ethics and integrity on the job

Competency:

Experience:

2 – 4 years of experience in a customer service-related role
3 years in an administrative role

Education/Certification:

High School diploma and advanced education preferred

People Management: No

Physical Requirements / Work Environment:

Must be able to perform essential responsibilities with or without reasonable accommodations

Reports To:

Department Supervisor/Manager

Compensation: $28.70 - $35.88 /Hourly

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.