What are the responsibilities and job description for the Account Specialist position at Air Production and Service Inc?
Description:
Essential Job Functions
- Generate and issue customer invoices (progress billing, milestone billing, T&M, retainage tracking)
- Process vendor invoices and match to POs and receiving documentation
- Verify proper cost coding to jobs and departments
- Coordinate with Engineering and PMs on material and equipment invoices
- Monitor subcontractor payments and compliance documentation
- Assist in tracking vendor deposits and equipment prepayments
- Ensure timely payment cycles aligned with project cash flow
Project Financial Support
- Assist Engineers and Project Managers with:
- Purchase Orders
- Vendor invoice verification
- Job cost coding
- Tracking material and equipment status
- Cash flow forecasting inputs
- Maintain accurate job cost reports
- Support project gating documentation related to financial approvals
- Help ensure billing schedules align with contract terms
Cash Flow & Reporting Support
- Assist Accounting Manager with:
- Project Finance Tracking
- A/R aging analysis
- A/P scheduling
- Identify discrepancies between estimated vs actual job costs
- Support monthly financial close processes
Process & Systems Support
- Work within ERP/accounting software to ensure data integrity
- Support Trello/Project Management workflows related to financial tasks
Assist in refining standardized billing and payables processes
Requirements:Qualifications
Required
- 2 years of accounting experience (A/R and A/P required)
- Experience in project-based or construction/manufacturing environment preferred
- Strong understanding of job costing principles
- High attention to detail and accuracy
- Proficiency in accounting software and Microsoft Excel
Preferred
- Experience with milestone billing and capital projects
- Familiarity with lien waivers and pay applications
- ERP experience in manufacturing or engineering environment
- Associate’s or Bachelor’s degree in Accounting or related field
Core Competencies
- Organized and deadline-driven
- Strong communication skills across departments
- Ability to work with Engineers and Project Managers
- Financial accuracy with operational awareness
- Problem-solving mindset
- Confidentiality and integrity
Benefits
- 12 paid vacation days. Vacation accrual, 8 hours per month.
- 8 paid holidays.
- Company Sponsored Health Insurance options available
- Health Savings Account (HSA) contributions.
- Company-negotiated vision, dental, life, and disability insurance.
- 401(k) with company match up to 5%.