Payroll Specialist

Job Purpose:  

The Payroll Specialist administers the processing of the organization’s payroll for all business locations.  Collects payroll data to maintain accurate pay records and ensures accurate and timely processing of payments.  Works collaboratively with Human Resources, Operations and Finance to maintain clear processes and regulatory compliance.  

Responsibilities and Associated Duties:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for multi-state payroll of all employees for bi-weekly pay period.  Verify time entry for all employees in timekeeping software.  Review reports for exceptions. Quality check processed payroll reports for accuracy. Reconcile payroll prior to transmission and validate confirmed reports.
• Ensure processing of pay rate and voluntary deduction changes for new hires, transfers, promotions, terminations. 
• Processes manual checks such as terminations and discrepancies, stop payments and adjustments of payroll. 
• Process garnishments
• Processes special payrolls including the annual bonus and year-end adjustment payrolls. 
• Processes end of month reporting for Accounting.
• Researches and resolves questions from managers and employees as they relate to the processing of payroll information such as PTO, banking, garnishments, employment verifications, retroactive pay calculations, tax questions, and other changes. 
• Provide wage reports for outside agencies as needed, including the timely submission of monthly and quarterly reports requested by US Labor and Statistics, the DOL, FL Department of Commerce, etc. 
• Assist Accounting with unclaimed checks due diligence letters, reissues and reporting to proper state agency.
• Process accurate and timely quarterly and year-end reporting (W-2s, etc.).  
• Develop ad hoc financial and operational reporting as needed. 
• Oversee the maintenance of current employee data systems. Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Support any internal and external audits related to payroll.
• Other duties as assigned.

Knowledge, Experience and Skill Requirements:

• Fundamental Payroll Certification (FPC) preferred.
• 5 years of multistate payroll experience.
• Knowledge of wage and hour laws for all applicable states, including California
• Experience with ADP WFN and utilization of ADP comprehensive payroll
• Proficient in Microsoft Office (high level of proficiency in Excel preferred) 
• Attention to detail.
• Highly organized, good time management
• Ability to adapt to changes in the regulatory environment as appropriate.
• Strong written and verbal communication skills in English, ability to listen, understand and respond to customer needs.  Bi-lingual in Spanish is a plus.
• Extreme confidentiality and integrity,
• Ability to work with a variety of people.

Benefits Package:

• Air Culinaire Worldwide employees have the flexibility to design the benefit selections best suited for their needs. 
• Full Time employees are eligible for healthcare and supplemental benefits on the first day of the month, following 30 days of employment. 
• 401 (K) Retirement Plan with a discretionary 100% employer match of the first 6% of participant contributions. 
• Plan entry is the first day of the month following 30 days of employment. 
• Three (3) medical plans to choose from, with an excellent employer contribution.
• Available Dental and Vision insurance 
• Company paid basic life insurance, with the option to elect additional voluntary term life.
• Company paid short-term and long-term disability insurance.
• Available supplemental benefits, including critical illness, accident insurance, hospital indemnity insurance and pet insurance.
• Health Savings Account and Flexible Spending Account available (for eligible plans)
• Generous Vacation Program for full time employees
• Employee Assistance Program (EAP)
• See our benefits here 2026 Benefits Guide
• Watch Me To Learn About How Exciting it is to Work for Air Culinaire Worldwide

Final candidate for the position will be required the following:

• Pre- employment background check
• Pre-employment Drug Test
• MVR (if applicable to the position)
• E-Verify

Disclaimer:

This position description highlights a general description of duties and responsibilities.  Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

______________________________________________________________________

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.