Payroll Processor

Job Title: Payroll Processor
Job Location: Norfolk, VA
FLSA Status: Exempt
Salary Range: $50-60K Per Year

Overview:

Air Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience.

We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors. 
 

Website: AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America

Core Responsibilities include:

Payroll Processing:

• Collect, verify, and enter employee time and attendance data
• Calculate wages, overtime, bonuses, and deductions (e.g., taxes, benefits)
• Process weekly, bi-weekly, semi-monthly, or monthly payrolls, depending on company schedules
• Ensure accurate and timely payment of wages through direct deposit or checks

Compliance & Reporting:

• Stay informed about federal, state, and local payroll regulations
• Ensure compliance with payroll laws, including tax withholdings and reporting requirements
• Prepare and file payroll-related tax documents (e.g., W-2s, 1099s)
• Generate and distribute payroll reports to management as needed

Recordkeeping & Audits:

• Maintain accurate payroll records
• Assist with internal and external audits by providing necessary documentation
• Reconcile payroll-related accounts and resolve discrepancies

Employee Support:

• Address payroll-related inquiries from employees
• Investigate and resolve payroll discrepancies and issues
• Educate employees on payroll processes and policies when necessary

Additional Role Highlights:

• Travel will be required nationwide. When not on the road, technicians will work with the local operating company in their region
• A partial tool set is provided by the company
• All required PPE is supplied by the Air National Services team
• Technicians receive a company-issued corporate credit card for job-related expenses
• Extensive on-the-job training is provided at no cost, with opportunities to expand skills and grow over time

Experience & Requirements:

Education:

• High school diploma or equivalent required

• Minimum of 2-3 years of experience in payroll processing or a related field
• Familiarity with payroll software and systems(e.g., ADP WFN, Paychex)
• Experience with multi-state payroll processing is a plus

Skills:

• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite ,particularly Excel
• Ability to handle sensitive information with confidentiality
• Strong communication and interpersonal skills

Physical Demands / Work Environment:

• May require occasional overtime during payroll processing periods

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.  The Company complies with disability laws and provides reasonable accommodations to qualified individuals.