What are the responsibilities and job description for the Payroll Specialist position at AIpine Virtual Assistants?
Company Description Alpine Virtual Assistants helps executives, entrepreneurs, and growing organizations accomplish more by providing skilled, reliable support for administrative and operational tasks. Drawing on over a decade of virtual assistant experience, the company carefully vets and matches US-based professionals with clients based on background, skills, and working style. Alpine Virtual Assistants focuses on inbox and calendar management, travel and event planning, research, invoicing, social media, copywriting, web work, podcast support, bookkeeping, and more. Clients value Alpine’s assistants as organized, proactive partners who contribute directly to business efficiency and growth. The team culture emphasizes professionalism, dependability, and long-term relationships with both clients and assistants.
Role Description The Payroll Specialist will manage end-to-end payroll activities to ensure accurate and timely compensation for employees. Day-to-day responsibilities include processing regular and off-cycle payroll runs, maintaining payroll records, and verifying timekeeping data and pay adjustments. The role will also involve handling garnishments, benefits deductions, and payroll tax calculations, as well as collaborating with accounting and HR to resolve discrepancies and respond to employee payroll inquiries. The Payroll Specialist will help improve payroll processes, support compliance with relevant federal, state, and local regulations, and assist with reporting and audits. This is a part-time, remote role located in Montgomery, AL.
Qualifications
- Strong skills in Payroll Processing and Payroll Administration, including managing regular and special pay runs.
- Experience with Payroll Taxes and Payroll Services, ensuring compliance with federal, state, and local regulations.
- Working knowledge of Garnishments and related deductions, with attention to legal and policy requirements.
- Proficiency with payroll software and spreadsheets; comfort working with data, reconciliations, and reports.
- Excellent attention to detail, organization, and confidentiality in handling sensitive employee information.
- Clear written and verbal communication skills, with the ability to respond to employee questions professionally.
- Previous experience in payroll, accounting, or finance; experience in a small business or multi-client environment is beneficial.
- High school diploma or equivalent required; associate or bachelor’s degree in a related field is a plus.