What are the responsibilities and job description for the Compliance Coordinator position at AIMS K-12 College Prep Charter District | Oakland?
Title: Compliance Coordinator
Category:Classified
Work Year: 12 months
Employment Type: Full Time
Work Location: AIMS K-12 College Prep District
FLSA: Exempt
Supervisor: Director of Compliance
Job Summary:
The Compliance Coordinator is a self-starter responsible for supporting organizational compliance initiatives, monitoring regulatory
requirements, maintaining accurate compliance and personnel records, administering employee benefits, managing personnel
contracts, and ensuring adherence to organizational policies, procedures, contractual obligations, and external agency
requirements. This role requires an independent, detail-oriented professional who consistently delivers high-quality and timely
results. Responsibilities include coordinating compliance activities, tracking Memoranda of Understanding (MOUs), charter renewal
requirements, and personnel contract timelines, maintaining compliance documentation, supporting policy implementation,
administering benefits-related processes, and preparing reports and submissions for leadership, governing bodies, and external
agencies. The Compliance Coordinator serves as a reliable point of contact for compliance, benefits, and contract-related matters
and supports operational processes that promote accountability, transparency, organizational effectiveness, and employee well-
being. Reporting to the Director of Compliance, this role ensures compliance obligations, benefits administration, and personnel contracts are monitored, documented, and managed in alignment with applicable regulations, organizational standards, and
contractual requirements.
This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this
classification, but is intended to reflect the principal job elements accurately.)
Essential Job Duties:
- Administer employee benefit programs by processing enrollments, changes, and terminations.
- Maintain and update benefits information in HRIS and carrier systems to ensure consistency across platforms
- Support compensation management by reviewing salary schedules, preparing contract updates, validating salary
policies.
- Process and verify personnel transactions (i.e. position changes, salary adjustments, reclassifications, and
aligned with HR and payroll requirements.
- Serve as the primary point of contact for insurance carriers and vendors, assisting with claim questions,
- Support annual open enrollment by preparing communication materials, coordinating informational sessions,
- Prepare and distribute employment contracts, ensuring accuracy aligned to salary schedules.
- Review Paycom Personnel Action Forms (PAFs) and salary placements for accuracy, ensuring compensation
- Compile, validate, and submit required HR and benefits data to Finance, Compliance, and external agencies,
utilization, and regulatory requirements.
- Monitor and maintain compliance with Alameda County Office of Education (ACOE) requirements, organizational
timely completion of required activities.
- Coordinate and maintain tracking of Memoranda of Understanding (MOUs), charter renewal requirements, and
- Conduct HRIS audits of salary, benefits, stipends, calendars, and position data to identify inaccuracies and
- Process personnel changes including salary adjustments, position updates, reassignments, and supplemental pay
- Support the annual performance evaluation cycle, including tracking due dates, providing reminder notifications,
- Assist with communication regarding salary placement, compensation schedules, stipends, and contract
- Maintain accurate salary and benefits information within the HRIS through routine data audits, timely updates,
reporting accuracy.
- Coordinate docume ntation for leaves of absence, ensuring employees receive the appropriate paperwork,
- Provide accurate data and documentation for internal and external audits related to benefits, salary placement,
- Maintain up-to-date knowledge of benefits regulations, salary schedule structures, and personnel processes to
- Conduct periodic reviews of employee data, employment records, and benefits documentation to ensure
agencies.
- Prepare reports and summaries related to benefits participation, contract status, personnel changes, and salary
- Assist with onboarding by preparing benefits materials for new hires, communicating enrollment steps, and
- Collaborate with Finance to ensure salary and benefits data align for payroll processing, budget planning, or state
- Support special projects related to compensation, benefits communication, HR system improvements, and
- Serve as a primary point of contact with insurance providers and third-party administrators, facilitating timely
relationships.
- Maintain thorough and organized electronic and physical files for contracts, benefits documentation, and
- Provide proactive and responsive support regarding benefits, compensation, contracts, and related HR functions.
- Administer employee benefit programs by verifying eligibility, processing enrollment and qualifying event
reflected in all systems and employee records.
- Bachelor’s Degree in human resources, business administration, or related field preferred; equivalent
- Minimum of three years of experience in benefits administration, payroll support, compensation processing, or
- Fingerprint clearance and TB test required.
- Benefits programs, eligibility rules, and open enrollment processes.
- Compensation processing, salary placement rules, and personnel transaction workflows.
- HRIS data entry and personnel record management.
- Employee leaves administration (FMLA, CFRA, ADA interactions).
- Applicable federal and state laws governing benefits and compensation.
- Microsoft Office, Google Workspace, and HR information systems.
- Ability to maintain accurate and confidential benefits and salary records.
- Can process contracts and personnel changes with a high degree of accuracy.
- Communicates benefit and compensation information clearly to employees.
- Manages multiple priorities in a fast-paced HR environment.
- Supports performance management processes and maintains related documentation.
- Works collaboratively with supervisors, and external partners.
- Applies rules, regulations, and procedures related to compensation and benefits.
- Solves problems independently and exercises sound judgment.
Physical Activity Requirements:
Minimum Work Position (Percentage of Time):
Standing: 30% | Walking: 20% | Sitting: 50%
Minimum Body Movement (Frequency):
None (0) | Limited (1) | Occasional (2) | Frequent (3) | Very Frequent (4)
Lifting (lbs.): 15-18 Lifting: 2 Bending: 2
Pushing and/or Pulling Loads: 1 Reaching Overhead: 1 Kneeling or Squatting: 1
Climbing Ladders: 0 Climbing Stairs: 2
Non-Discrimination: AIMS College Prep Charter District does not discriminate on the basis of race, color, religion,
gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin,
or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational
services, programs or activities.