Procurement Compliance & Coupa Enablement Specialist

The Procurement Compliance & Coupa Enablement Specialist plays a key role in helping hotel teams buy from the right contracted vendors, every time. This focused, high-impact position supports procurement compliance, supplier onboarding, spend reporting, and day-to-day Coupa configuration to keep purchasing workflows accurate and efficient.

KEY SKILLS & RESPONSIBILITIES

Contract Compliance & Procurement Gatekeeper

• Help property teams buy from the right contracted vendors by guiding purchasing decisions, sharing current preferred vendor lists, and communicating contract updates.
• Monitor purchasing activity to identify off-contract spend, unauthorized vendor use, and compliance gaps by property, category, and vendor.
• Review non-contracted vendor requests, redirect teams to approved alternatives when available, and escalate exceptions that need sourcing or contract review.

Analytics Support — Partner to Sr. Procurement Analyst

• Support the Sr. Procurement Analyst by pulling, cleaning, and preparing Coupa and ERP spend data for reporting and analysis.
• Maintain compliance trackers and dashboards that capture preferred vendor agreements, spend thresholds, exceptions, and off-contract spend trends.
• Assist with month-end, quarterly, and ad hoc reporting by providing updated logs, vendor request data, onboarding status, and data quality escalations.

Coupa System Administration & Enablement

• Manage day-to-day Coupa administration, keeping workflows, user roles, approvals, intake forms, and supplier records accurate and policy-aligned.
• Keep preferred vendor catalogs and punchout content current by resolving outdated items, pricing issues, and inactive supplier records.
• Support reporting, upgrades, issue resolution, and user adoption through dashboards, testing, troubleshooting, guides, onboarding, and refresher training.

Supplier Onboarding & Approval

• Lead supplier onboarding by vetting new vendor requests, confirming business need, and aligning approvals with sourcing standards.
• Keep supplier records accurate by preventing duplicates, validating vendor details, and maintaining the approved Procurement vendor list.
• Support smooth Coupa enablement by guiding vendors through setup, PO and invoice processes, punchout activation, and access or submission questions.

EDUCATION & EXPERIENCE

• Bachelor’s degree in Supply Chain, Business, Hospitality Management, Finance, or a related field preferred.
• 3 years of experience in Procurement Operations, Purchasing Compliance, Vendor Management, or Supply Chain support.
• Experience supporting multi-location, hospitality, or distributed operations teams, including field or property purchasing guidance.
• Hands-on Coupa administration experience, including supplier records, workflows, catalogs, user roles, and dashboards; Coupa certification preferred or willingness to obtain within 12 months.
• Comfortable working with spend data, Excel-based tracking, ERP systems such as SAP, Oracle JD Edwards, or similar, and Power BI or comparable reporting tools.