Front Desk Administrative Assistant

Third party resumes will not be accepted.

Location: On site in Plano, TX.

Schedule: Monday - Friday 7:30am - 4:30pm

OVERVIEW

The Administrative Assistant provides administrative support to the Global Support Center office. Responsible for development of all written communications and schedules of leaders, completes daily email correspondence activities and receptionist activities, updates and maintains database information, generates contracts and a variety of departmental reports, and completes all routine administrative duties as assigned.

QUALIFICATIONS

• Associate’s Degree in Administration preferred; one to two years of related experience required; or equivalent combination of education and experience.
• Meets the demands of the work schedule, to be at work and on time. May occasionally require the ability to work outside of regularly scheduled hours. Schedules may vary based on business need.
• Demonstrates strong verbal and written communication skills required.
• Demonstrates strong attention to detail required.
• Demonstrates ability to be self-motivated and work independently.
• Shows skills in the use of personal computers and related software applications.
• Proficient in Microsoft Word, Excel and Outlook.
• Balances multiple priorities and meet deadlines.

RESPONSIBILITIES

• Receives and responds to correspondence.
• Receives and directs visitors with a strong customer service approach.
• Schedules meetings and performs other duties as assigned.
• Arranges and coordinates board meetings and conferences, and attending them.
• Operates desktop computer to edit and compose memoranda and correspondence from dictation.
• Organizes and maintains electronic and paper files and managing projects.
• Coordinates with various employees for activities related to operational support of the Corporate office.
• Deals with incoming calls, post, email, and faxes, and takes minutes and dictation in meetings.
• Schedules and coordinates interviews, meetings, events, appointments, and other similar tasks for supervisors.
• Other duties as assigned.

BENEFITS AND PERKS

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Medical, Dental, Vision, Rx Coverage
• 401k Retirement Plan
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off & Paid Holidays
• Hotel Discounts
• Employee Assistance Program

PROPERTY INFORMATION:

At Aimbridge, hospitality is at the heart of everything we do. As the world's leading global hospitality management company, we are dedicated to being the most trusted hotel operator and employer in the industry. With a portfolio of over 80 respected hotel brands and a commitment to creating exceptional guest experiences, we focus on strong relationships with our partners and creating a strong culture for our team members. Join us in setting the new standard for hospitality excellence, where trust is the foundation of our success story.