What are the responsibilities and job description for the Self Direction Administrative Assistant position at AIM Services Inc?
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Self Direction Administrative Assistant
Saratoga Springs, NY
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Job Type
Full-time
Description
Purpose:
To provide confidential, accurate, and timely secretarial support to the Director and/or department you are supporting. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Director you support.
Status: Non-Exempt
Qualifications
Essential Functions
$20.00- $26.00 per hour
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Self Direction Administrative Assistant
Saratoga Springs, NY
Apply
Job Type
Full-time
Description
Purpose:
To provide confidential, accurate, and timely secretarial support to the Director and/or department you are supporting. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Director you support.
Status: Non-Exempt
Qualifications
- High School diploma required, Associate’s Degree preferred.
- One [1] year clerical experience.
- Ability to accurately and timely perform data entry and filing duties.
- Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality.
- Ability to organize and prioritize work; uses time efficiently.
- Ability to work independently.
- Ability to maintain confidentiality.
- Strong typing and computer skills.
- Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Word and Excel required.
- Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events.
- Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills.
- Excellent organizational, time management, and interpersonal skills, as well as attention to detail.
- Adherence to Agency policies including Attendance Policy.
- Valid NYS Driver’s License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle.
- Sitting for extended periods of time.
- Use of computers and/or writing for extended periods of time.
- Exposure to office equipment/chemicals.
- Bending, reaching, pulling, and pushing in the course of filing and miscellaneous clerical work.
- Speaks clearly and remains calm in stressful or demanding situations.
Essential Functions
- To act as a liaison between the employees and the Director you support.
- To assist with the management of the Director’s/Assistant Director’s calendar/schedule(s) and phone/messages, assuring appropriate access to Director/Assistant Director by others.
- To accurately, timely, and confidentially type/file/copy/distribute materials for Director/Assistant Director, as requested.
- To coordinate and ensure dead filing and storage.
- To type/file/copy/fax/distribute material for the Director of Independent Services and Self Direction staff including Start Up and Support Brokers, Fiscal Intermediaries and other Self Direction staff as requested.
- To update personal information sheets as directed.
- To prepare and maintain any files, binders, books, records for the department as requested by the Director.
- To perform paper and system audits as necessary/requested.
- To take and maintain accurate meeting minutes.
- Ensure filing is done accurately and timely.
- To assist with data entry/report creation and running/databases/clerical functions, as assigned.
- To assist with secretarial coverage for the Executive Director and Front Desk/Reception coverage as necessary.
- To assist with Agency mail distribution, confidentially and accurately, as necessary.
- Any and all other related duties as requested/required by supervisor(s).
- Flexible Schedules
- A diverse and inclusive team that will support and appreciate you.
- Excellent Benefits that include medical, dental, wellness and 403B Retirement
- Paid Time off (40 hours after 90 days and 160 hours after your first year for Full-Time Employees).
- Employee Assistance Program
- Weekend and Overnight Differentials.
- Career Advancement Opportunities
- Company Paid Training
- Opportunities to earn more based on experience
$20.00- $26.00 per hour
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Salary : $20 - $26