What are the responsibilities and job description for the Executive Assistant/Office Manager/PR Manager position at AIA Austin?
⟵ Executive Assistant/Office Manager/PR Manager
Matt Fajkus Architecture
jobs@mfarchitecture.com Please turn on javascript to email me.
http://www.mfarchitecture.com
Employment Type
Part Time, with potential to become full time (flexibility a plus)
Location:
Austin, TX *Those looking for remote positions need not apply
MF Architecture is a dynamic Austin-based practice on the rise, with design awards at local, regional,
and national levels. Our founding Principal Architect, Matt Fajkus, is a published author and award-
winning Professor at the UT School of Architecture, where he is also the Director of the Graduate
Program in Sustainable Design. Sarah Johnson is also Principal Architect at MF Architecture, and she
has been recognized as an exceptional emerging leader and talent in a feature editorial article in the
Austin Business Journal. While we believe in strong ideas and theoretical narratives to drive our work and
our team, we are simultaneously rooted in realizing exceptional buildings, having completed more than 50
buildings to date with widespread recognition, including a 2019 National AIA Design Award.
We are a reflective practice, based on the premise that we learn and grow from each project as part of a
larger body of work, in order to ground our process and incrementally innovate as we move ahead. We
strive for relevancy beyond the typical boundaries of architecture by pursuing a broad range of projects in
terms of scale and type. Furthermore, our press, publicity, social media outreach are means to educate
about the value of Architecture – to directly and indirectly affect positive change through design.
Our work has been published in Arch Daily, Dwell Magazine, on National Public Radio, ESPN’s Longhorn
Network, Dezeen, Texas Architect, and in The Wall Street Journal.
As a young and energetic practice, we are seeking an organized, proactive, and hospitable Executive
Assistant, Office Manager, and PR Manager to oversee the daily operations of our small but dynamic
office and assist both Principal Architects. The ideal candidate will serve as the backbone of our studio,
ensuring smooth administrative functions and fostering a positive work environment.
Key Responsibilities
Please send your resume and a few references to jobs@mfarchitecture.com with the subject line “Office
Manager Application.”
Matt Fajkus Architecture
jobs@mfarchitecture.com Please turn on javascript to email me.
http://www.mfarchitecture.com
Employment Type
Part Time, with potential to become full time (flexibility a plus)
Location:
Austin, TX *Those looking for remote positions need not apply
MF Architecture is a dynamic Austin-based practice on the rise, with design awards at local, regional,
and national levels. Our founding Principal Architect, Matt Fajkus, is a published author and award-
winning Professor at the UT School of Architecture, where he is also the Director of the Graduate
Program in Sustainable Design. Sarah Johnson is also Principal Architect at MF Architecture, and she
has been recognized as an exceptional emerging leader and talent in a feature editorial article in the
Austin Business Journal. While we believe in strong ideas and theoretical narratives to drive our work and
our team, we are simultaneously rooted in realizing exceptional buildings, having completed more than 50
buildings to date with widespread recognition, including a 2019 National AIA Design Award.
We are a reflective practice, based on the premise that we learn and grow from each project as part of a
larger body of work, in order to ground our process and incrementally innovate as we move ahead. We
strive for relevancy beyond the typical boundaries of architecture by pursuing a broad range of projects in
terms of scale and type. Furthermore, our press, publicity, social media outreach are means to educate
about the value of Architecture – to directly and indirectly affect positive change through design.
Our work has been published in Arch Daily, Dwell Magazine, on National Public Radio, ESPN’s Longhorn
Network, Dezeen, Texas Architect, and in The Wall Street Journal.
As a young and energetic practice, we are seeking an organized, proactive, and hospitable Executive
Assistant, Office Manager, and PR Manager to oversee the daily operations of our small but dynamic
office and assist both Principal Architects. The ideal candidate will serve as the backbone of our studio,
ensuring smooth administrative functions and fostering a positive work environment.
Key Responsibilities
- Administrative Management: Manage day-to-day operations, including scheduling, correspondence, and general office maintenance.
- Client Support: Serve as the first point of contact for clients, managing inquiries, and coordinating meetings.
- Team Coordination: Support architects and designers with project schedules, meeting preparation, and resource organization.
- Procurement: Order and maintain office supplies and materials for projects as well as snacks and refreshments
- Facilities: Coordinate and monitor office cleans with third party supplier, ensuring effectiveness. Between cleanings, OM responsible for tidying/cleaning spaces and emptying trash/recycling.
- HR Support: Assist in onboarding new employees and maintaining employee records as well directing employees to the appropriate party to answer their questions at our HR Consultant firm
- Event Planning: Organize team-building events, client presentations, and regular meetings with consultants and contractors
- Executive Assistant Tasks: Calendar and email management, travel arrangements, document and meeting preparation, expense management, workload management, errands, food prep, and menial tasks.
- PR Tasks: Social Media Management, Awards Submission Preparation
- No specific previous work experience required
- Creative mindset appreciated
- Can-do attitude and willingness to learn or receive training
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Basic knowledge of Microsoft Office, Google Workspace, and computers (PCs) a must
- Willingness to occasionally assist in manual, physical tasks
- Competitive salary based on experience.
- Opportunities for professional growth within a creative and supportive environment.
- Paid time off and health benefits.
- A vibrant studio culture with regular team activities and learning opportunities.
Please send your resume and a few references to jobs@mfarchitecture.com with the subject line “Office
Manager Application.”