Accounts Payable Specialist

AI Engineers, Inc. is a multi-disciplinary, ENR-500 company with eleven offices in the U.S and 330 employees. We provide Bridge, Transportation, Construction Support, Water/Wastewater, Site/Civil, Building Systems, Design-Build, Survey/Mapping, and Technology services to a host of public and private clients. The company’s internal management is based on the concept of AGILITY to maximize client service and employee engagement, making the best use of the current disruption created by New Technology in our work and lives.

Bridge Inspection, Evaluation, Analysis, and Design is the core expertise of the firm, earning a national reputation for serving DOT’s / bridge owners on major projects in over 20 states throughout the U.S. Since 2016, the company has embarked on the adaptation of New Technology in inspecting, evaluating, and designing bridges. This includes Drone Inspections, laser scanning and point-cloud mapping of large, complex structures, and the procurement and installation of sophisticated wireless (5G) bridge movement and monitoring devices. Armed with this tech, we are enabling our bridge engineers to perform their work at the highest level.

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing and executing all aspects of accounts payable within the organization. They play a critical role in ensuring accurate and timely payment of invoices and maintaining financial records related to these activities. The Accounts Payable Specialist also collaborates with other departments and external vendors to resolve issues, maintain compliance with relevant regulations, and support the overall financial operations of the company.

Key Responsibilities

Accounts Payable:

• Review and verify invoices, purchase orders, and expense reports for accuracy and adherence to company policies.
• Process and code invoices, ensuring proper classification and allocation of expenses.
• Prepare and perform weekly/monthly payment to include checks, credit cards, and electronic transfers.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues.
• Maintain accurate records of accounts payable transactions and ensure all documentation is properly filed.

Record Keeping and Reporting:

• Maintain accurate and up-to-date accounts payable records.
• Generate reports on accounts payable, such as aging reports, and expense analyses.
• Assist in the preparation of financial statements and other reports as needed.
• Support internal and external audits by providing requested documentation and explanations.
• Ensure compliance with tax regulations and other relevant legal requirements.

Vendor and Employee Relations:

• Communicate with vendors to address inquiries, resolve payment issues, and establish good working relationships.
• Process Improvement and System Maintenance:
• Identify areas for process improvement and automation within accounts payable.
• Assist in the implementation and maintenance of accounting systems.
• Stay updated on changes in accounting and recommend necessary adjustments to ensure compliance.

Accounting Department Support:

• Support general accounting functions.
• Provide ad hoc reporting for accounting and business functions.
• Support bi-weekly payroll when necessary and be prepared to provide backup support to the payroll process

Qualifications:

• Bachelor's degree in accounting, finance, or a related field (preferred) or equivalent work experience.
• 3-5 Years proven experience in accounts payable.
• Strong knowledge of accounting principles, practices, and procedures.
• Proficiency in Microsoft Office and ERP software platfrom.
• Familiarity with relevant regulations and legal requirements (e.g., tax laws).
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently and prioritize tasks effectively.
• Excellent communication and interpersonal skills.

Excellent compensation/benefits and flexible work environment.

Compensation for this role includes a 401K Match, a bonus program, and an employee stock ownership program

EOE/M/F/D/VEV

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Relocation assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus opportunities
• Performance bonus

Work Location: In person