Secretary - District Office

AHSTW CSD is currently accepting applications for a position in our district office.  The responsibilities of the position are listed below:

• District Office Secretary: [Responsibilities]:
  • Transportation:
    • Scheduling Activity Routes and Drivers
    • Scheduling Substitute Route Drivers
    • Collaborate with Transportation Lead to review and adjust routes, as needed
    • Review transportation requests and mileage of daily routes for reporting
  • Staff Scheduling:
    • Collaborate with Building Principals to ensure guest teachers are assigned in order to approve leave requests
    • Google Calendars will be developed and shared by the District Office Secretary and shared with each building principal and our Emergency Sub Coordinator to keep each person up-to-date on the day’s staffing needs.
    • Locate and assign emergency subs due to illness
  • Support AHSTW Lunch Program:
    • Respectfully work with families in relation to lunch account balances, as well as Free & Reduced Lunch status.
    • Reconcile data between AHSTW Community School District, State Reports and Lunchtime Solutions.
    • Free & Reduced Applications
    • Review menus and changes to district menus
    • Provide quality control of food service program and daily servings
  • Data Input
    • Support the accuracy of student data in our Student Information System
      • State Reporting [Student ID Numbers, BEDS, SRI]
    • Input Fee and registration data
    • Review leave requests and link guest staff members to the appropriate leave and pay schedule.
    • Reconcile documentation in support of Business Office
  • Medicaid Support
    • Support AHSTW’s partnership with Timberline to ensure accurate billing for Medicaid services in the area of special education.
  • Support Colleagues
    • Support for Nursing Program and Mrs. Lane [Lunch & Days of Absence]
    • Cover for office staff
  • Reconcile Deliveries [Purchase Orders & Packing Slips]
  • Other Duties as Assigned

Application Requirements:

• Letter of Interest
• Resume
• Three letters of reference
•  

Please contact Mr. Darin Jones [darin.jones@ahstwschools.org] or Mrs. Alisha Cook [alisha.cook@ahstwschools.org] for more information on the position.  Application items can also be submitted to Mr. Darin Jones or Mrs. Alisha Cook.