What are the responsibilities and job description for the Administration Assistant position at Aguilar Management?
Job Summary
We are seeking a dynamic and organized Administration Assistant to join our team! In this vital role, you will serve as the first point of contact for callers, manage daily administrative tasks to ensure a smooth and efficient workplace. Your proactive approach, excellent communication skills, and attention to detail will help foster a welcoming environment and uphold our commitment to exceptional service. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a professional and energetic team. Must be available to work during the office hours of 8:30 AM - 5:00 PM. One evening, monthly as needed.
Responsibilities
- Handle the phone systems with courteous phone etiquette, directing calls efficiently and accurately
- Manage calendar scheduling, appointments, and meeting arrangements using Microsoft Office
- Perform data entry, filing, and document proofreading to maintain accurate records and ensure document integrity
- Provide excellent customer support by responding promptly to inquiries via phone or email and offering assistance as needed
- Help process notices and mail out statements.
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with office management tasks, including filing, data entry, and calendar management
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Knowledge of multi-line phone systems, phone etiquette, and front desk operations
- Clerical experience combined with customer service skills to handle inquiries professionally
- Attention to detail for proofreading documents and managing accurate records
- Personal assistant receptionist experience is a plus for understanding specialized workflows
- Strong time management skills to balance multiple responsibilities efficiently
Join us in delivering outstanding administrative support that keeps our office running smoothly! This role is perfect for motivated individuals eager to grow their career in office administration while making a positive impact every day.
Pay: $17.00 per hour
Expected hours: 20.0 per week
Work Location: Hybrid remote in Maricopa, AZ
Salary : $17