Dealership Office / Sales Clerk

Agri Center is looking for an Experienced Dealership Office / Sales Clerk to join our growing team. In this role, the Dealership Office / Sales Clerk will perform critical clerical, administrative, and accounting-support duties to keep the dealership running smoothly. This role acts as a bridge between the sales department and the back office, ensuring that vehicle/machine paperwork is processed accurately, inventory is properly registered, and financial data is entered correctly.

Schedule: Full-Time, Monday — Friday, 8:00 AM - 5:00 PM

Responsibilities Include, But Are Not Limited To:

• Sales Paperwork Processing: Reviews and audits completed deal packets from the sales team. Files physical and electronic sales contracts, financing agreements, and delivery receipts in compliance with company policies.
• MSO & Title Management: Completes, tracks, and processes Manufacturer’s Statement of Origin (MSO) documents. Prepares ownership transfer assignments and coordinates title routing.
• Machine Registration & Warranty Activation: Registers newly sold units and activates warranties through manufacturer dealer portals immediately following a sale.
• Invoice & Financial Data Entry: Enters incoming vendor invoices, factory invoices, and local parts/service charges into the system to ensure accurate accounts payable records.
• General Clerical Operations: Operates standard office equipment (copiers, scanners, phone systems). Answers incoming calls, greets guests, routes messages, and handles incoming/outgoing mail.
• Filing & Compliance: Maintains organized, secure physical and digital filing systems for vehicle deals, customer records, and corporate business transactions.
• Performs other related duties as assigned by management.

Qualifications:

• Strict Attention to Detail: High accuracy in data entry, especially when handling legally binding VIN numbers, serial numbers, and buyer contract information.
• Communication Skills: Excellent verbal and written communication for collaborating with the sales team, office staff, and manufacturer representatives.
• Organizational Excellence: Ability to multi-task, prioritize paperwork deadlines, and keep files highly organized in a fast-paced environment.
• Tech Savvy: Proficient with Microsoft Office Suite (Word, Excel) and comfortable learning complex dealership software platforms.
• Customer Service: Strong interpersonal skills when answering phones or greeting visiting customers and vendors.

Education and Experience:

• High school diploma or equivalent required.
• 1–2 years of clerical or administrative experience preferred, ideally within an automotive, agricultural, powersports, or heavy equipment dealership setting.
• Previous exposure to a Dealer Management Systemor title work is a major plus.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times to handle file boxes.

Agri Center is a Drug Free and Equal Opportunity Employer, all employees are subject to pre-employment and random drug screenings.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $15 - $18