Farm Clerk

Elberta Valley Ag is hiring a Farm Clerk to join our local farm team!

Summary:

The Farm Clerk provides routine clerical, administrative, and customer service support to farm or ranch operations. Working under direct supervision, this position maintains accurate records, supports daily office activities, assists with regulatory and labor documentation, and coordinates with staff and external agencies as needed.

Responsibilities:

• Answer phones, greet visitors, respond to routine questions, and provide professional customer service.
• Provide general clerical support, including data entry, filing, scanning, copying, mailing, and maintaining paper and electronic records.
• Collect, organize, and distribute farm or ranch records such as meeting notes, training records, labor documents, delivery tickets, invoices, and reports.
• Enter and process labor worksheets, invoices, and related paperwork to support payroll and contractor payments.
• Assist with preparing, tracking, and maintaining agreements, work orders, and documents for labor contractors, vendors, and service providers; notify management of upcoming license or insurance expirations.
• Help prepare and submit required regulatory reports and permits, including chemical use reports, burn permits, and other agricultural filings.
• Coordinate paperwork and schedules with irrigation districts, county offices, vendors, and internal staff, including water reports and fertilizer orders.
• Maintain inventories of office supplies, safety equipment, and PPE; request restocking when needed.
• Assist with scheduling meetings, trainings, facility use, vehicles, and equipment.
• Provide backup clerical support during staff absences or busy periods as needed.
• Performs other duties as assigned.

Qualifications:

• High school diploma or General Educational Development (GED) required.
• 1 year of directly related general clerical or administrative support experience.
• Proficiency using standard office software, including Microsoft Office applications.
• Ability to type a minimum of 40 words per minute and perform accurate data entry, including ten‑key functions.
• Ability to learn and operate in‑house databases and recordkeeping systems.
• Strong interpersonal, communication, and customer service skills.
• Demonstrated ability to maintain a high level of professional conduct, integrity, and confidentiality.
• Proactive work approach with strong attention to detail and accuracy.
• Ability to communicate courteously and professionally in both face‑to‑face and telephone interactions.
• Valid Driver’s License. Preferred: Bilingual (English/Spanish) written and verbal communication skills.
• Experience supporting operations in an agricultural, ranching, or regulated work environment.
• #ARI

Working conditions: * The physical demands below describe what is generally required to perform this job. Reasonable accommodations may be made for individuals with disabilities.

• Occasionally lift, carry, or move items weighing up to 30 pounds, such as files, materials, or equipment.
• Regularly sit, stand, and walk within an office environment and occasionally within field or shop settings.
• Frequently use hands and fingers to operate computers, keyboards, phones, and other standard office equipment.
• Occasionally reach, bend, or stoop to access files, storage areas, or equipment; limited climbing or balancing may be required during infrequent field or facility visits.
• Communicate effectively in person, by phone, and electronically to exchange information and coordinate activities.
• Have adequate vision for office and field related tasks, including near and distance vision, depth perception, peripheral awareness, and the ability to adjust focus as needed.

• The work environment below describes conditions the employee may encounter while performing this job. Reasonable accommodations may be made when appropriate.

• Work is performed primarily in a climate controlled office environment with minimal exposure to environmental hazards.
• The role includes occasional exposure to shop, ranch, or field environments, which may involve varying weather conditions, uneven terrain, and agricultural activity.
• Noise levels may vary depending on work location and tasks being performed.
• Personal Protective Equipment (PPE) is required when working in designated shop or field areas and will be provided in accordance with applicable laws and company policy; compliance with PPE requirements is mandatory when applicable.
• Travel by vehicle may be required to visit company locations, field sites, or equipment facilities.
• Occasional after hours or off schedule work may be necessary to support critical business operations or systems.

AgReserves, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender, identity or expression, or any other characteristic protected by federal, state or local laws. Qualified applicants must be legally and lawfully authorized to be employed and work in the United States without current or future visa sponsorship - AgReserves, Inc. is not sponsoring visas at this time.

AgReserves offers medical, dental, vision, life, and AD&D insurance coverage. Additionally, employees can contribute to an FSA, and to an employer matched 401(K). Employees can apply for Tuition Assistance for continuing education purposes. All full-time employees are eligible to participate in a discretionary profit-sharing bonus. For more detailed information please visit our benefits site: www.agreserves.com/benefits . AgReserves, Inc. complies with the current state minimum wage laws for all positions, regardless of the pay ranges posted.