Fiscal Assistant

Position Summary: The Fiscal Assistant provides administrative and program support to the Agency on Aging of Western Nebraska (AOWN). Assists the Executive Director and Agency staff with financial recordkeeping, reporting, purchasing, data management, and general office operations. Supports the coordination of agency activities by maintaining organized records, preparing reports, monitoring documentation, and ensuring compliance with agency procedures and funding requirements. Requires strong organizational skills, attention to detail, and the ability to maintain accurate records and effective communication with staff, providers, and stakeholders.

Essential Job Functions

· Assists with maintaining the agency's accounting and recordkeeping systems in accordance with funding source requirements and agency policies.

· Prepares, organizes, and maintains financial and administrative records and supporting documentation.

· Assists with reconciliation of monthly bank statements and related financial records.

· Maintains the AOWN inventory control system and related documentation.

· Coordinates the purchasing of supplies, materials, and equipment for agency operations.

· Maintains records of purchases, receipts, in-kind contributions, and other documentation required for agency programs and services.

· Preparation of monthly billings, invoices, and contribution records for service recipients and contracted agencies.

· Compiles financial and program information for required reports to the Nebraska State Unit on Aging.

· Prepares financial and operational reports for presentation to the AOWN Governing Board.

· Maintains and monitors data within the PeerPlace reporting system and serves as a liaison for routine technology and reporting issues.

· Assists the Executive Director and Agency staff with the development and maintenance of agency plans, reports, and required documentation.

· Maintains open communication with the Director and program staff regarding reporting requirements, documentation, and agency operations.

· Assists with audits, monitoring activities, and agency assessments by gathering and organizing requested documentation.

· Provides administrative support and technical assistance to contracted providers regarding reporting and documentation requirements.

· Creates, maintains, and updates agency filing systems, ensuring records are accurate, complete, and accessible.

· Assists with scheduling, correspondence, meeting preparation, and other general office support functions.

· Performs other administrative and program support duties as assigned by the Director.

Preferred Talents

· Experience in government funding or non-profit experience

· Must be very detail-oriented and organized, to maintain accurate records.

• Excellent written and verbal communication skills that translate into proactive updates to management internally and positive interaction with clients, vendors, etc.
• Excellent analytical and problem-solving skills while working independently.

Qualifications

• Graduate from an accredited two-year college, business or trade school with a preferred concentration in accounting.
• Minimum 2 years of experience in the application of accounting practices and/or audit preparation experience
• Proficient in automated computer accounting applications.
• Work duties require sporadically lifting and carrying up to twenty pounds.
• Normal office hazards are encountered. i.e. prolonged sitting
• Must maintain an acceptable level of attendance, punctuality,
• Valid Nebraska driver’s license.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to handle or feel, reach with hands or arms, talk or hear. The employee must be able to lift and/or move up to 20 pounds occasionally.

Working Environment

While performing the duties of this job, the employee will be exposed to indoor conditions. The noise level in the work environment is usually moderate.

Pay: $25.00 - $27.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Salary : $25 - $27