Operations Coordinator

Operations CoordinatorAgility Integration Corporation – Ontario, CACompany InformationAgility Integration Corporation is a national systems integrator specializing in network cabling, wireless infrastructure, security cameras, access control, overhead paging, audio/visual, electrical, and related integrated systems. From our Ontario, California office we design and coordinate projects across the United States, managing materials, subcontractors, and customers to support installations nationwide.Position DescriptionWe are seeking a highly organized Operations Coordinator to support daily operational tasks while assisting with process improvements as time allows. This role supports purchasing, invoicing, vendor coordination, and operational administration, with occasional assistance in warehouse organization and inventory. The ideal candidate thrives in a fast-paced environment where priorities change frequently and attention to detail is critical. Position is available to fill immediately. Core Daily Responsibilities (Primary)Accounting & InvoicingConvert quotes into projects and issue invoices using business software systemsEnter vendor bills into QuickBooksMaintain customer, vendor, and inventory recordsCreate customer statements and assist with accounts receivable follow-upValidate accounts payable against vendor statementsPurchasing & Order CoordinationOrder materials from vendors for projects and warehouse stockTrack orders and resolve delivery or vendor issuesCoordinate materials with technicians, subcontractors, and project managersAssist management in maintaining vendor pricing and evaluating bulk purchasing opportunitiesOperations AdministrationReview employee timecards in ADP RUN for accuracyMonitor equipment rentals and notify vendors when equipment is no longer requiredAnswer incoming calls and assist with operational requestsAssist management with tracking project labor hours versus estimatesOperational & Warehouse Support (Secondary)Document vendor pricing and preferred suppliersAssist with bill-of-material templates for common projectsSupport improvements in purchasing and inventory processesAssist with light shipping, receiving, and warehouse organizationHelp stage materials for installation crews and verify deliveriesWhat We're Looking ForExtremely organized and detail-orientedAble to manage multiple tasks and shifting prioritiesComfortable working in a fast-paced environmentStrong communication skills with vendors, technicians, and customersComfortable learning and using multiple business software systemsTakes initiative and looks for ways to improve operationsPreferred ExperienceOperations coordination, administrative coordination, or purchasingExperience in construction, telecom, IT services, or low-voltage industriesFamiliarity with QuickBooks or similar accounting systemsExperience with CRM, ERP, or project management software Please include the word “Operations” in the final sentence of your application to confirm you reviewed the full job description.

Salary : $22 - $25