Healthcare Inventory Manager

Tasks/Responsibilities

1. Northwell Inventory

a. Receiving (warehouse doesn’t do any receiving to ours)

i. Sometimes physically bring in inventory from truck/Pellera vehicle at dock which can be by cart or pallets

ii. Receive process with Service Now/HamPro

iii. For individual boxes via FedEx/UPS- record in Delivery Tracking Number spreadsheet and include relevant info including time of day and date received

b. Shipping (FedEx)

i. Work with techs to send out user devices to correct location

ii. Request labels for FedEx- provide weight and contact name/phone number

iii. Work with Shipping and Schneider to get them out and pick them up

c. Storing and Picking

i. Find locations and ensure pallets are moved over to our aisle

ii. Reorganize pallets so that most needed pallets are accessible

iii. Create clear and instructive labeling that can be read, attach to pallets

iv. Ensure pallets are safely wrapped and on good pallets before putting them up, repalletize and rewrap if not

d. Maintain Counts

i. Do full counts

ii. Update spreadsheets when inventory is taken out

e. Research Tickets/Pos

i. Assist techs researching ticket numbers based off PO ‘s

ii. Look up tickets to determine what is supposed to be on them

f. Create sign offs for pickups and drop offs

g. Assist techs loading and unloading from both Agilant and Northwell

2. Northwell Logistics (Epic Monitor Project, Tim Seeburger Cybernet’s, Bonita projects)

a. Plan out route day before coordinating with multiple project managers both Agilant and Northwell

b. Find contacts, their contact information and create all sign offs day before

c. Plan which resources (NY Minute, our vehicles, our techs if available) to use day before, react day of when delays happen, new needs arise, or when resources are unavailable

d. Coordinate and sometimes actively communicate with onsite POCs and our delivery techs/NY Minute to ensure delivery or pick up completed

e. Ensure trucks are loaded or able to be loaded, sometimes day before if needed

3. Westchester Medical Center logistics

a. Get email or Teams message from Sales when order is needed to be delivered

b. Work with NetSuite account holder to create Packing List

c. Sometimes scan serials and send them to the one making the Packing List when configuration tech isn’t available to scan

d. Route sites as far as Margaretville, NY and Kingston, NY in most efficient manner possible

e. Sometimes load truck day before and have truck team comes in early to be able to complete deliveries before 5 pm

4. Other department Logistics when needed (similar responsibilities)

a. Coordinate van availability and other techs (Justin/Geo) who could drive

5. Agilant Truck Maintenance/Road Legal Status

a. Ensure oil changes are done on time, tire condition is good, and nothing is broken on the truck

b. Schedule service for truck through Enterprise Fleet Management, communicate with them for special requests or non-wear and tear issues like broken parts

c. Ensure truck is road legal (license plate location, lights working, signage, state inspection)

d. Record and forward necessary documents like tickets or warnings

6. Truck Team

a. Record hours and forward to someone (used to be LeVar, now is Crystal Barrera) who can approve payment in Work Market

b. Ask for availability for extra hours and confirm for projects/tasks that need that

c. Forward receipts for fuel to someone who can approve payment in Work Market

7. ELM Warehouse Coordination

a. Work with Paul to request pallets (at least day before), occasionally have our truck fulfill pickups for other departments when able

b. Occasionally drop off pallets to be stored with our truck.

8. Cardboard

a. Ensure cardboard is bailed in a timely manner so it’s not backed up taking space

b. Balance decision of loading dumpster directly with boxes instead of baling when really backed up

c. Create pallets of baled cardboard

d. Call in pick up from Eagle Sanitation

e. Ensure bales are moved onto truck

9. Dumpster

a. Call Eagle Sanitation to send a truck

b. Send email to warehouse team to let them know a pick up is coming and we’ll have to have people move vehicles

c. When it comes, ask for people to move (5 to 15 minutes usually finding people and getting them to move)

d. Get pick up sign off from truck drive

10. Asset Disposal/ITAMG

a. For Northwell- create tickets and request bin tags via email from ITAMG

b. For Agilant- coordinate with warehouse (used to be LeVar) to include pallets of non-Northwell devices

c. Create BOL based off template from ITAMG

d. For ACPNY project, coordinate with Anything IT in North Bergen, NJ to have them pick up devices- on going

11. Projects

a. Record hours spent on logistics

b. Record NY Minute costs

c. Calculate vehicle costs

d. Adjust tech resources when non-technical tasks like baling cardboard or moving inventory arise

**Other duties may be assigned **

Agilant is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status