Corporate Operations Manager (Finance & HR)

Key Responsibilities

Finance Operations & Accounting

• Manage payroll administration and internal controls: review payroll for accuracy prior to approval, coordinate funding transfers, ensure no post-approval changes, and confirm completion and notifications.
• Oversee accounting operations in QuickBooks including entries, reconciliations, and account realignments.
• Provide oversight and guidance for AP/AR processes and support staff responsible for transaction processing.
• Coordinate year-end planning activities including spend-down tracking, prepaid expense compilation, and scenario modeling to support leadership decisions (e.g., discretionary employer contributions).
• Oversee insurance renewals/endorsements and manage business license filings/payments across jurisdictions.

Tax Coordination & Regulatory Filings

• Serve as the internal point of contact for corporate tax coordination: gather and submit documentation to external accountants, respond to inquiries, and support leadership during reviews.
• Track estimated tax payment deadlines; manage tax notices and related research to ensure compliance.
• Coordinate BPOL and other local/state filing requirements and payments.
• Support executive-level personal tax coordination by managing document checklists, reminders, and CPA communications (if required by the business).

HR Operations & Employee Lifecycle

• Manage onboarding/offboarding processes including offer/onboarding documentation, payroll setup, benefits enrollment, termination documentation, COBRA preparation, and asset recovery.

• Administer benefits programs and annual open enrollment: coordinate with broker, analyze plan options, prepare leadership recommendations, manage Employee Navigator configuration/testing, and drive employee communications and completion.
• Maintain HR policies, handbook updates, and personnel records; provide guidance on policies/benefits/payroll issues as needed.
• Support employee relations matters and document follow-up actions appropriately.

Corporate Compliance & Reporting

• Prepare and submit compliance reports such as EEO-1 and VETS-4212, including workforce data pulls and supporting documentation.
• Develop/maintain Affirmative Action Plan (AAP) documentation and reporting structure, including data analysis and gap identification.
• Participate in ISO audit support by maintaining documentation and aligning policies/workflows to standards.

Contracts, Vendors & GovCon Support

• Support vendor and consultant agreements and clarify payment terms; coordinate deliverable tracking as needed.
• Assist with contract reporting requirements such as manpower reporting and GSA IFF reporting.
• Provide proposal and business development support including compliance review/editing, amendment review, and opportunity research summaries.

Executive Partnership & External Liaison

• Act as liaison between executive leadership and external partners (banking, CPA/tax, insurance brokers, consultants), ensuring accurate documentation review, timely responses, and deadline tracking.

Required Qualifications

• 5 years in a combined operations role spanning finance ops/accounting, human resources, administration, and compliance (or equivalent).
• Payroll processing experience with strong attention to control steps and accuracy verification.
• Hands-on accounting system experience (QuickBooks preferred) including reconciliations.
• Experience administering benefits/open enrollment and maintaining HR documentation/records.
• Experience preparing regulatory filings (EEO-1/VETS-4212 and/or similar).
• Strong ability to manage deadlines, partner communications, and confidential information.

Agil3 Technology Solutions LLC ("A3T") is a Northern Virginia based, ISO 9001:2018, ISO 20000 & ISO 27001 Certified, 8a, Women-Owned (WOSB) and Service-disabled Veteran-Owned (SDVOSB) small business. A recent recipient of the prestigious Washington Technology TOP 50 (ranking #9, and on the list for last 4 years!), A3T is experiencing industry leading recognition and growth. In addition to the CEO’s recognition as an “All-Star Entrepreneur”, A3T is recognized by Inc Magazine as one of the fastest growing companies in the country, by Vet 50 as Fastest Growing Veteran-Owned Businesses, and is featured in CyberSecurity Ventures / Cybercrime Magazine! “As a go-to Women-Owned Cybersecurity company in US and internationally”. As part of our growth, we are looking for YOU to join our growing team.

A3T offers excellent benefits to enhance the work-life balance, including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short Term & Long-Term Disability
• 401k Retirement Savings Plan with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Tuition and Professional Development Assistance
• Parking/Travel Reimbursement (metropolitan areas)