What are the responsibilities and job description for the Real Property Specialist position at AGEISS Inc?
AGEISS Inc. (AGEISS) is seeking a Real Property Specialist to provide on-site support at Joint Base San Antonio (JBSA), Ft. Sam Houston, TX. The successful candidate will assist JBSA’s diverse real property mission by supporting data management, real property transactions (acquisitions, leases, disposals, and real estate agreements), and records maintenance.
RESPONSIBILITIES:
- Real Property Accountability & Inventory
- Maintain and update records for buildings, structures, land, and facilities using Air Force-approved systems (e.g., NexGen IT, ACES-RP).
- Conduct physical inventories and reconcile with records to ensure audit-ready accountability.
- Ensure data integrity and proper documentation of real property assets in the Accountable Property System of Record (APSR).
- Support real property financial documentation including capitalization, disposal, and KSD generation.
- Acquisition & Outgranting of Real Property
- Prepare ingrants, easements, permits, and lease documents in accordance with federal real estate law and DoD guidance.
- Draft and negotiate outgrants for third-party use of Air Force property (e.g., easements, leases with local governments or utilities).
- Monitor grantee compliance, resolve conflicts, and recommend corrective action when necessary.
- Records Management & Audit Compliance
- Organize, maintain, and audit facility records, ingrants, outgrants, six-part folders, and Key Supporting Documentation (KSDs).
- Ensure all documents meet standards outlined in FIAR guidance, AFI 32-9005, and related policies.
- Support preparation for internal and external audits by maintaining detailed, cross-referenced real property documentation.
- Support records audits, disposition schedules, and file management standards.
- Disposal & Excess Property Management
- Identify and document excess, underutilized, or obsolete property in coordination with Facility Boards.
- Prepare disposal packages, coordinate pre-disposal surveys, and ensure environmental/historic compliance where applicable.
- Program Support and Reporting
- Assist with Annual Data Calls, Data Gap Reports, and real property financial reviews.
- Collaborate with engineering, legal, environmental, and planning staff to ensure compliance across all asset actions.
REQUIREMENTS:
- Bachelor’s degree in Real Estate, Public Administration, Planning, or related field (or equivalent experience).
- Minimum of 5 years of real property, contracting, or civil engineering support with federal agencies.
- Knowledge of Civil Engineer procedures, DoD real property policies, records management procedures, and APSR system use.
- Familiarity with DAFIs, including 32-9005 and DoDI 4165.14.
- FIAR, DoDIG, or AFCEC audit support experience.
- Experience in a Civil Engineer Squadron or Base Real Property Office.
- Familiarity with Air Force Record Management systems and documentation standards.
- Strong written and oral communication skills.
- Experience preparing or reviewing legal documents such as leases, easements, and permits.
- Expertise with programs in the Microsoft Suite, including Outlook, Word, Excel and PowerPoint.
- An adjudicated National Agency Check with Inquiries (NACI), Common Access Card (CAC) preferred within the last two (2) years.
- Motivated self-starters requested.
- Must have a valid State Driver’s License.
About AGEISS Inc:
AGEISS, headquartered in Colorado, has provided Environmental Consulting, Facilities Engineering, Advisory & Assistance, and Program/Project Management Services to the Federal sector nationwide and internationally since 1988. AGEISS offers a full competitive benefits package including medical, dental, vision, and 401(k).
AGEISS is an Equal Opportunity Employer. All offers of employment at AGEISS are contingent upon a thorough background check conducted on all final candidates, as deemed necessary and per state and Federal laws.