What are the responsibilities and job description for the Document Control Specialist position at Age Se?
Document Control Specialist
Build Your Future with AG&E
AG&E Associates is expanding, and we are seeking a driven Document Control Specialist to join our team in Dallas, TX.
This role is an opportunity to contribute to essential project operations in a dynamic environment while growing your career within a leading engineering firm.
Who We Are
AG&E Associates is a global structural engineering firm headquartered in Dallas, TX. Since 2004, we have grown to 350 employees across 9 U.S. offices, with additional locations in Brazil and India. We are known for technical excellence, collaboration, and commitment to high-quality client solutions.
Sectors We Operate In:
- Mission Critical and Data Centers
- Aviation
- Advanced Manufacturing
What You Will Do
- Prepare and distribute client and customer submittals in accordance with project and customer requirements
- Prioritize submittals and ensure same-day completion and distribution
- Generate transmittals and manage document distribution to clients, internal teams, and subcontractors
- Review, log, and track returned submittals; notify Project Managers of updates or discrepancies
- Organize, maintain, and update contract and project documents in systems such as Bluebeam
- Ensure all files are accurately stored, version-controlled, and accessible within one business day
- Maintain RFIs and project documentation with consistent naming and organization standards
- Keep complete, accurate, and audit-ready project records at all times
- Manage project distribution lists and communicate document requirements
- Support Project Managers with file retrieval and coordination for missing information
- Provide backup support to the front desk receptionist by covering scheduled breaks and ensuring continuous front desk operations as needed.
What You Bring
- Strong organizational and document management skills required, with the ability to manage multiple deadlines in a fast-paced environment
- Proficiency with document control tools required (e.g., Bluebeam, transmittal software, ShareFile/FTP systems)
- Strong written and verbal communication skills required
- Ability to collaborate effectively with Project Managers and cross-functional teams required
- Experience in document control, project coordination, or construction/engineering environments preferred
- Familiarity with client-specific submission standards preferred
- Ability to sit and work at a computer for extended periods required
Why Join AG&E
At AG&E, you’ll work in a supportive and highly collaborative environment that encourages teamwork. We prioritize mentorship, hands‑on learning, and early responsibility empowering younger engineers to contribute meaningfully to projects while learning from experienced professionals.
Benefits include:
- Medical, dental, vision, life, AD&D, disability, and voluntary benefits
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- Paid time off and paid holidays
- 401(k) retirement savings plan with company match
- Employee Assistance Program
Apply Today
Join AG&E and help shape the future of structural engineering.