What are the responsibilities and job description for the Corporate Office Assistant - Corpus Christi position at AGCM Inc?
Corporate Office Assistant - Corpus Christi, Tx
Administrative, Secretarial, Office Assistance
The Role:
AG|CM is seeking a highly organized and detail-driven Corporate Office Assistant (COA) to support our corporate and regional operations. This role is ideal for a professional who thrives in a fast-paced environment and enjoys providing administrative, operational, and organizational support.
What Makes Us Different:
- Employees First | Family Focused Culture
- Cross-Department Collaboration
- Professional Development
- Meaningful Impact
What You'll Do: Executive & Administrative Support
- Coordinate meetings, prepare materials, and manage invitations
- Support the Employee Resource Culture Team with training support, data entry, and file organization
- Assist the Accounting department weekly
- Draft, proofread, and format business correspondence
What You'll Do: Operational & Office Management
- Serve as the primary front-office contact for phones, visitors, mail, and vendor access
- Maintain office supplies, equipment, and breakroom inventories
- Support office logistics for corporate and regional locations when requested
What You'll Do: Internal & External Communication
- Act as gatekeeper for sales inquiries and visitor access
- Assist employees with general requests
- Coordinate with IS/IT vendor to reset company technology (laptops; iPhones; iPads, etc.)
- Prepare correspondence or materials for internal or client communication as directed
What You'll Do: Process Support & Systems Coordination
- Complete data entry and document control within SharePoint and Excel
- Maintain employee certification records, on-boarding materials, and tracking logs
- Manage inventory of AG|CM logoed items for new hires and recognition programs
- Manage inventory of laptops, iPhones, etc. for assignment or reassignment
- Schedule and meet with vendors regarding building maintenance or other operations.
What You'll Do: Financial & Reporting Assistance
- Upload credit card receipts and supporting documents into accounting systems
- Maintain simple logs for office purchases, vendor services, and scheduled reporting
What Really Matters to Us:
- Service Oriented Mindset: You take initiative, anticipate needs, solve problems quickly, and communicate proactively to support smooth daily operations.
- Administrative Judgement: You understand how offices function, how information flows, and how to prioritize tasks to keep teams organized and productive.
- Business Awareness: You recognize how your work impacts efficiency, workload balance, deadlines, confidentiality, and overall organizational success.
- Adaptability: You can shift seamlessly between managing schedules, supporting team members, assisting leadership, greeting visitors, and handling documentation.
- Team Collaboration: You work well with colleagues, leadership, clients, and external partners while maintaining professionalism, accuracy, and a positive attitude.