Project Coordinator

At Agate Software, we are building a better world by revolutionizing how government agencies and nonprofits manage their grant processes. Our solutions empower our customers to maximize their resources, drive compliance, and focus on their core missions of distributing millions of dollars in funding for critical social services.

Our success is built on three pillars: Innovation, Integrity, and Impact. For over 20 years, Agate Software has been at the forefront of transformative innovation in the grant management industry. Our journey is marked by groundbreaking achievements and a commitment to pushing boundaries. By simplifying complex workflows, enhancing transparency, and turbo-charging efficiency, we enable our customers to maximize the impact of their funding.

Always challenging the status quo, we strive to set new industry standards and we are seeking the brightest minds to join us in this mission. If you're ready to apply your expertise in a dynamic, growth-oriented, mission-driven environment, read on to see how this position aligns with your skills and interests!

What We’re Looking For 

We are seeking an experienced and proactive Project Coordinator to drive the success of our grant management solutions. In this role, you will own key project workflows, optimize project execution, and partner with cross-functional teams to ensure seamless delivery. 

The ideal candidate is a critical thinker and problem-solver who thrives in a fast-paced environment. You will have direct influence on project outcomes, identify and mitigate risks, and improve processes that drive efficiency and customer success. 

This is not an administrative support role—you will be responsible for project execution, issue resolution, and continuous improvement efforts. 

• Own and manage project workflows, ensuring deliverables are met on time and aligned with business priorities. 
• Develop, implement, and optimize project processes, identifying opportunities for greater efficiency and effectiveness. 
• Coordinate and facilitate cross-functional collaboration between stakeholders, including project managers, leadership, and technical teams. 
• Drive decision-making on project priorities, adjusting plans as needed to align with evolving business objectives. 
• Analyze project risks, develop mitigation strategies, and present recommendations to leadership. 
• Proactively identify roadblocks and implement solutions to keep projects on track. 
• Ensure compliance with internal quality standards and industry best practices. 
• Serve as a key point of contact between internal teams, clients, and leadership to drive alignment and accountability. 
• Prepare and present project reports, tracking KPIs and key performance metrics. 
• Lead project meetings, documenting key decisions, action items, and follow-ups. 
  

• 3 years of experience in project coordination, project management, or a related role with demonstratedownership of project execution. 
• Strong problem-solving and decision-making abilities, with a focus on driving results. 
• Experience with project management methodologies (Agile, Waterfall, or hybrid approaches). 
• Proficiency with project management tools (e.g., Microsoft Project, Jira, Asana, or similar). 
• Excellent communication and stakeholder management skills, with the ability to convey complex ideas clearly. 
• Ability to work independently, manage multiple priorities, and exercise discretion and judgment in project-related decisions. 
• Preferred: Experience with MS SQL Server Management Studio, MS Visio, and advanced skills in MS Word & Excel. 
  

At Agate Software you'll be part of a team that is dedicated to making a difference through cutting-edge technology and unwavering dedication to our impactful work. If you're ready to make a significant contribution to communities in need and grow your career in an inspiring and challenging environment, apply today!

Diversity Commitment:

As an equal opportunity employer, we are committed to fostering an inclusive environment where an expansive range of ideas, backgrounds, and perspectives are the foundation for innovation. We strive to attract, develop, and retain the brightest minds from all walks of life, and we encourage applications from candidates from underrepresented communities, Indigenous persons, persons with disabilities, persons of diverse sexual orientation and gender identity, and all those who can provide different perspectives that contribute to the diversification of our team. Individuals who embrace innovation and intellectual curiosity are invited to bring their unique personal and professional experiences to the table to enrich our creativity, thought leadership, and discovery.

To all recruitment agencies: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.