Program Operations & Finance Manager

After-School All-Stars Las Vegas (ASASLV) provides free, comprehensive after-school programs that keep children safe and help them achieve in school and life. Through academic support, enrichment activities, sports, cultural experiences, and leadership development opportunities, ASASLV serves thousands of students annually across Southern Nevada, empowering youth to build confidence, achieve academic success, and develop the skills needed to thrive in school and beyond.

The Program Operations & Finance Manager is a key member of the ASASLV Program Team and is responsible for supporting the financial and administrative operations of programming across multiple school sites. Primary responsibilities include program budgeting, expense tracking, reimbursement invoicing, payroll administration, staff onboarding, purchasing compliance, and other administrative functions that support ASASLV programming across multiple school sites.

This position reports to the Program Director and works closely with the Executive Director, Program Managers, and other agency staff. The ideal candidate is highly organized, detail-oriented, proactive, and committed to supporting programs that positively impact youth.

• Develop, maintain, and monitor comprehensive program and school-site budgets in collaboration with the Program Director and Executive Director.

• Track and reconcile program expenditures across multiple funding sources to ensure alignment with approved budgets and funding requirements.

• Manage the agency’s program expense tracking and approval system, including monitoring budget availability, reviewing program purchase requests, and maintaining accurate financial records.

• Prepare, submit, and track program reimbursement invoices and supporting documentation through various electronic platforms.

• Monitor program budget utilization, identify potential variances, and prepare supporting documentation for audits and financial reviews.

• Support fiscal planning and budget forecasting efforts in collaboration with program leadership.

• Administer the monthly payroll process for a large part-time workforce through the agency’s electronic payroll platform, including reviewing employee-submitted timesheets for accuracy and compliance, coordinating corrections with staff and supervisors, and ensuring timely payroll submission.

• Coordinate employee onboarding through the agency’s electronic payroll platform, monitor completion of required employment documentation, and provide support regarding onboarding and payroll-related questions.

• Serve as the primary point of contact for part-time staff regarding payroll and onboarding matters.

• Prepare and organize documentation for financial and program audits.

• Provide requested documentation and supporting materials for financial and program audits.

• Maintain clear and consistent communication with the Program Director, Executive Director, Program Managers, and other agency staff to support efficient administrative and operational processes.

• Identify and implement improvements to administrative, payroll, budgeting, and operational processes to enhance efficiency and effectiveness.

• Support organizational initiatives and perform other duties and special projects as assigned.

• Bachelor's degree from an accredited college or university.

• Minimum three (3) years of professional experience performing duties related to budgeting, financial administration, payroll administration, nonprofit operations, and other responsibilities relevant to the position.

• Experience managing budgets, expense tracking systems, reimbursement invoicing, payroll processes, and compliance requirements for publicly and privately funded programs.

• Experience utilizing electronic payroll systems, Airtable, Microsoft Excel, financial tracking systems, databases, and other administrative platforms.

• Strong organizational, analytical, communication, and problem-solving skills with exceptional attention to detail.

• Demonstrated ability to manage multiple projects, deadlines, and competing priorities simultaneously.

• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.

• Ability to learn and effectively utilize multiple electronic systems, databases, and reporting platforms.

• Demonstrated ability to exercise sound judgment, maintain confidentiality, and work independently.

• Ability to establish and maintain effective working relationships with internal and external partners.

• Experience with financial administration, purchasing processes, payroll systems, and fiscal compliance.

• Ability to work occasional evenings and weekends to support agency events and other organizational needs.

• Successful completion of fingerprinting and a comprehensive background check.

• Professional demeanor and commitment to maintaining confidentiality, integrity, and excellent customer service.

Salary Range: $62,000 - $68,000 annually

ASASLV offers a competitive benefits package for eligible full-time employees, including:

Medical, dental, and vision insurance with 100% of employee premiums paid by ASASLV; life insurance coverage; fourteen (14) paid holidays annually; paid vacation leave beginning at an accrual rate equivalent to ten (10) days annually, with increased accrual based on length of service; sixty-four (64) hours of paid sick leave annually; a retirement savings plan; professional development opportunities; a cell phone stipend; and mileage reimbursement for approved business travel.

Benefits are subject to plan terms, eligibility requirements, and organizational policies.

DISCLAIMER

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Additional duties may be assigned as organizational needs evolve.

To apply for this position, please submit your application through the following Indeed link: https://www.indeed.com/job/program-operations-finance-manager-738196061d883733