Operations Coordinator

Africatown Community Land Trust (ACLT) seeks a highly organized Operations Coordinator to provide office management and administrative to the Operations Manager. The successful candidate will bring an entrepreneurial spirit and have successfully thrived in a fast-paced environment. We are seeking candidates committed to making an impact in the Black community with a high level of integrity, initiative, self-direction, and flexibility, a sense of humor, grace under pressure, and emotional intelligence.

ABOUT US

Africatown Community Land Trust is working for community ownership of land in the Central District. This can support the cultural and economic thriving of people who are part of the African diaspora in the Greater Seattle area. The Africatown Community Land Trust board is comprised of real estate professionals, business executives, entrepreneurs, business professionals and long-time community members from the Central District.

MISSION

To acquire, develop, and steward land in Greater Seattle to empower & preserve the

Black Community.

VISION

Vibrant and thriving black communities through land ownership.

ABOUT THE ROLE

The Operations Coordinator position provides administrative support for operations support for organizational effectiveness. Responsibilities include managing calendars and scheduling, files and team meeting schedule, reviewing, and preparing confidential correspondence, reports, and presentations. This position requires savvy administrative technical skills sophistication in Microsoft suite, Google Suite, QuickBooks, filing and time management strategies, flexibility and problem-solving skills and basic knowledge of information technology. Some evening hours are required.

Typical duties and responsibilities:

• Developing administrative process workflow for file management and network works
• Complete special projects focused on organizational development of ACLT
• Assisting with new hire set up coordination and volunteer coordination
• Serve as back-up point of contact and perform all transactional components of the administrative functions of the front and back-end office
• Organize and maintain accurate records, files and documents
• Assist with timely annual report and business license filings with the Secretary of State
• Assist in keeping records of bills, permits, licensing etc.
• Assist in project management
• Establish and maintain professional working relationships with community leaders, elected officials, the public and others encountered during work
• Support members of the Leadership team on projects as needed
• Assist with meeting planning and make event arrangements, including facilities locations, food/refreshments, audio visual equipment set up and materials for distribution, with high attention to detail
• Attend and support ACLT community events
• Take meeting minutes
• Other administrative duties and projects as assigned

General Administrative and Operations Support

• Greet office visitors and serve as the primary office front desk receptionist and primary point of contact on the phone and in-person. 
• Assist with tracking performance management process that measures and evaluates staff progress against goals for the organizations
• Support the accounting team which provides the organization with access to financial information and enables strategic budgeting, as it relates to Admin & Ops
• Work with IT team to ensure the technology infrastructure supports the growth of programs and organization overall
• Provide administrative assistance with contracting processes
• Share in knowledge dissemination, reporting, and communications
• Represent the organization externally, as necessary

Minimum qualifications

• AA degree or equivalent education and experience
• Two years of administrative support experience
• Superior organizational, verbal, written, interpersonal and communication skills Experience coordinating logistics for committees, task forces or other teams
• Demonstrated high proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), Google Docs and other productivity software (Zoom, Google Meet, Go to Meeting, MS Teams, etc.)
• Solid demonstrated knowledge of office management coordination and implementing efficient office systems
• Must be able to interact with staff (at all levels) in a fast-paced environment
• Ability to communicate effectively with people of diverse personalities, cultures, and communication styles
• Ability to work independently and with precise judgment in wide array of situations, keen attention to detail, and take initiative to problem solve
• Demonstrated ability to manage deadlines; manage competing priorities; and maintain high standards for accuracy and productivity
• Experience with discretion and managing confidential information and exercising independent judgment, tact, and sensitivity in difficult situations

Desired qualifications

• BA degree or equivalent education and experience

Salary : $21 - $27