What are the responsibilities and job description for the Part-Time Executive Assistant position at Africa Windmill Project?
About Us
Africa Windmill Project is a nonprofit working to end hunger in Malawi by equipping smallholder farmers with sustainable irrigation solutions and training. In a country where over 80% of the population depends on rain-fed agriculture, families often face months of food insecurity each year due to drought and unpredictable rainfall.
Our work combines renewable irrigation technology, regenerative farming practices, and community-based training to enable farmers to grow food year-round, increase income, and build long-term resilience. By investing in people and sustainable systems, we are helping transform communities from subsistence farming to food security and economic opportunity.
Position Overview
We are seeking a detail-oriented, reliable, and mission-driven part-time Executive Assistant to support our Executive Director. This role focuses on administrative and donor support tasks that are essential to keeping our organization running smoothly.
This is a great opportunity for someone who enjoys organization, systems, and behind-the-scenes work that directly supports meaningful impact.
Key Responsibilities
Executive & Administrative Support
- Manage scheduling, calendar coordination, and meeting logistics
- Track emails and ensure timely follow-ups and responses
- Maintain organized files and systems (Google Drive and internal documents)
Donor & CRM Management
- Maintain accurate donor records in Bloomerang
- Track donor engagement and flag follow-up opportunities
- Process donations and support timely acknowledgments
Operations Support
- Track expenses and produce reports
- Support recurring administrative processes, including donor acknowledgments, data entry, report preparation, and tracking key deadlines
- Ensure internal systems and workflows are organized and up to date
Who You Are
- Highly organized and detail-oriented
- Reliable and consistent with follow-through
- Comfortable learning new systems and tools
- Strong written communication skills
- Passionate about meaningful, mission-driven work