What are the responsibilities and job description for the Travel Coordinator position at Afognak Native Corporation?
Description
The Travel Coordinator is responsible for all aspects of travel for the Alutiiq IMAP Employees. This includes but not limited to booking travel tickets, lodging reservations, as well as other travel documents, understanding international travel requirements, application of Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR), and communicating with multiple internal and/or external points of contacts. The Travel Coordinator must be able to work in a fast-paced environment, multi- tasking to meet deadlines for the contract and possess a high level of organization.
Role And Responsibilities
The Travel Coordinator is responsible for all aspects of travel for the Alutiiq IMAP Employees. This includes but not limited to booking travel tickets, lodging reservations, as well as other travel documents, understanding international travel requirements, application of Federal Travel Regulations (FTR) and/or Joint Travel Regulations (JTR), and communicating with multiple internal and/or external points of contacts. The Travel Coordinator must be able to work in a fast-paced environment, multi- tasking to meet deadlines for the contract and possess a high level of organization.
Role And Responsibilities
- Create Traveler profiles for all program employees using Concur® Travel
- Work with Travel Management Company to secure travel arrangements (i.e. air, lodging, etc.) per contract regulations (i.e. FTR/JTR)
- Assist with interpretation and guidance of the Federal Travel Regulations and/or Joint Travel Regulations
- Obtain, store, and provide archived travel itineraries upon request
- Send and receive travel documents for program employees
- Coordinate with foreign site locations to provide travel details for small maintenance teams
- Advise employees on special or adverse conditions as they relate to individual travel plans
- Stay informed about current international travel advisories, political situations, and health concerns in various destinations.
- Help resolve travel billing discrepancies and travel concerns as they arise with the ability to escalate as needed
- Communicate effectively with internal and/or external points of contacts on multiple trips
- Reconcile corporate travel credit card(s)
- Provide and monitor security/life safety concerns for program personnel traveling abroad
- Travel tickets
- Lodging reservations
- Credit card reconciliation for travel tickets
- Other duties as assigned to help fulfill contract requirements
- 2 years’ experience in travel coordination, with 1 years' experience with overseas travel coordination
- Ability to work in a fast-paced environment, multi-task, and communicate clearly and effectivity verbally as well as written
- High level of proficiency with Microsoft Office Suite
- Secret Clearance
- High School Diploma
- Bachelor's Degree
- Travel Agent Certificate
- Excellent oral and written communication skills
- Strong willingness to learn new technology
- Great organizational skills
- Ability to self-manage
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