Management Analyst

Description

The Management Analyst supports the Office of Field Management Support (FMS), in development, and administration of program tasks to ensure facility maintenance systems in U.S. Diplomatic missions are safe and highly reliable for the diplomatic community. The Management Analyst's primary focus includes performing general administrative duties, communications, and financial analysis.

Duties Include, But Are Not Limited To:

• Performs management and program support work, such as planning, research, analysis, Correspondence control, communication, and special projects.
• Performs procurement and contracting administrative functions, such as assisting with pre-solicitation documents, evaluations, and administration of contracts, and advises on administrative processes.
• Performs administrative work, including travel, personnel administration, budgeting, procurement, property management, data entry, records management, or supplies.
• Coordinates office moves, office construction, and other facility improvements, including recommending selection/requisitioning of furniture, assisting with purchasing/leasing equipment, obtaining telephone services and equipment, and securing maintenance agreements for procured equipment.
• Manages and prepares responses to correspondence; acts as liaison or handles communication with persons/groups within and outside the organization.
• Coordinates facilities and related arrangements for planning conferences, assists with presentation materials, and provides on-site support.
• Other duties as assigned. Experience and Qualifications Requirements
• Top Secret Clearance.
• Mastery of a wide range of qualitative and quantitative methodologies for assessing and improving program effectiveness or complex management processes.
• Comprehensive knowledge of Departmental, Bureau, and Office program goals and objectives to develop creative, innovative solutions to problems without previous research, methodology, or history.
• Demonstrated expertise in conducting analyses and studies involving multiple parameters, including creating studies from the ground up with no prior data, methodology, or instruction.
• Skill in advising and negotiating effectively with management officials to implement recommendations involving substantial resources or extensive procedural change.
• Skill in managing change, embodying flexibility, and influencing events and resources to achieve desired results.
• Superior writing skills to prepare end-user reports, including the SM Program Performance Review (PPR), presented clearly to diverse audiences.
• Ability to coordinate priorities, commitments, and multiple viewpoints to create productive results.
• Ability to persuasively make accurate, evidence-based recommendations to change procedures, methods, policies, and programs.
• Highly organized with excellent oral and written communication skills.
• Ability to handle multiple tasks simultaneously and work independently.
• Skilled in Microsoft Office suite (Access, Excel, PowerPoint, Word), SharePoint, and other automated systems, with the ability to learn new software as needed.
  
  

Education and Experience

• Bachelor's degree from an accredited institution and seven (7) years of related experience.
  
  

POSITION 2: MANAGEMENT ANALYST – BUDGET LEVEL III

Duties and Responsibilities

The Management Analyst Budget Level III supports the Office of Field Management Support (FMS) in planning, managing, and monitoring a maintenance and repair budget exceeding $200 million for a worldwide portfolio of facilities.

The position provides budget analysis, tracks funding and obligations, and supports financial oversight through detailed transaction review and reporting. Additional tasks ensure facility maintenance systems in U.S. Diplomatic missions remain safe and reliable.

Duties Include, But Are Not Limited To:

• Develops annual budget estimates, spend plans, funding forecasts, and execution reports for maintenance and repair programs.
• Monitors allocations, obligations, expenditures, and unobligated balances; identifies execution risks and recommends corrective actions.
• Analyzes facility work plans, preventive maintenance service contracts, deferred maintenance requirements, and other funding requests for cost, priority, and readiness to execute.
• Maintains funding matrices and reconciles program records with official financial and facility management systems.
• Conducts expert forensic financial analysis of transactions, funding histories, and supporting records to identify discrepancies, unusual patterns, unsupported charges, and potential control weaknesses.
• Reconstructs funding and transaction histories when needed; documents methods, sources, and findings in clear, evidence-based reports for management review and referral.
• Prepares briefings on budget status, projected needs, funding gaps, financial findings, and options for reallocating resources.
• Coordinates with facility managers, regional staff, acquisition personnel, and finance offices to resolve funding issues and support timely awards.
• Reviews supporting documentation for completeness and consistency with applicable budget, acquisition, and internal control requirements.
• Maintains records of funding decisions and transactions to support management oversight, audits, and year-end closeout.
• Performs management and program support work, such as planning, research, analysis, correspondence control, communication, and special projects.
• Performs procurement and contracting administrative functions, such as assisting with pre-solicitation documents, evaluations, and administration of contracts.
• Manages and prepares responses to correspondence; acts as liaison or handles communication within and outside the organization.
• Other duties as assigned.
  
  

Requirements

Top Secret Clearance.

• Expert experience in budget formulation and execution, financial analysis, transaction reconciliation, and financial reporting tools. Experience conducting forensic financial reviews or supporting audits/investigations is highly desirable. Knowledge of facility maintenance/repair programs, federal funding processes, and acquisition documentation is also desirable. Must assess complex records objectively, explain findings clearly, manage competing deadlines, and work effectively across technical and financial teams.
• Mastery of a wide range of qualitative and quantitative methodologies for assessing and improving program effectiveness or complex management processes.
• Comprehensive knowledge of Departmental, Bureau, and Office program goals and objectives to develop creative, innovative solutions to problems without prior research, methodology, or history.
• Ability to persuasively make accurate, evidence-based recommendations to change procedures, methods, policies, and programs.
• Highly organized with excellent oral and written communication skills.
• Ability to handle multiple tasks simultaneously and work independently.
• Skilled in Microsoft Office suite (Access, Excel, PowerPoint, Word), SharePoint, and other automated systems, with the ability to learn new software as needed.
  
  

Education and Experience

• Advanced degree in accounting or management with a minimum of 15 years' experience in financial and management roles across federal and local government, non-profit, real estate, and contract accounting. Demonstrated success implementing general accounting policies and operations while ensuring quality, responsive service, and high ethical standards. Able to multitask across projects and responsibilities while maintaining discretion and confidentiality within a team and in a leadership role.