ADMINISTRATIVE ASSISTANT II - BUILDING LEVEL

ANTICIPATED START DATE: As soon as possible

LOCATION: Affton Early Childhood Center

DETAILS: 12-month support staff position with district-recognized holidays, paid sick, vacation, and personal leave. Leave time will be prorated based on start date. This is a full-time, 40 hours per week position, with a district provided benefits package that includes employee health, dental, life and vision insurance. 

COMPENSATION: According to the Support Staff Pay Schedule within the Level E range. The pay range for this position is $19.19-$22.82 per hour. Placement within the range on the Support Staff Pay Schedule is determined by like experience and education. 

JOB SUMMARY: Assist in the efficient operation of the school’s educational and administrative office and project a positive image for the entire school community.

QUALIFICATIONS:

1. High school diploma or equivalency certificate.
2. Previous experience as an administrative assistant required.
3. Previous experience with data entry and running reports required.

4. Preference will be given to candidates with prior finance or accounting experience.
5. Preference will be given to candidates who are proficient in Excel, Microsoft Office Suite, Google applications.
6. Preference will be given to candidates with prior administrative assistant experience in an educational setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Establish and maintain a safe, accessible, positive, and inviting office environment for all members of the school community.
2. Provide information and assistance to students, parents, staff, other schools, outside agencies and the public.
3. Maintain confidentiality in accordance with Board policy, State and Federal laws for office, staff and student matters at all times.
4. Answer phones, take and route messages, and respond appropriately to requests for information.
5. Assist with the maintenance of files and records as appropriate and assigned.
6. Greet all visitors, students, and teachers courteously, determine their needs, check appointments and direct to the proper person. 
7. Assist with student supervision while waiting for guardian pick up.
8. Monitor, enter, and maintain daily student attendance records.
9. Collaborate with the District Registrar in order to enroll students. This includes scheduling and facilitating building tours, upcoming events, communication and documentation from transfer schools, determining incoming credits, and maintaining records for new, active and inactive students.
10. Process and maintain before and after care program enrollment applicants and materials. 
11. Learn and utilize the school database systems to find information and run reports as needed.
12. Create, process, and submit annual reports and spreadsheets using various District information systems.
13. Input student data and create reports and lists from data within the student information systems.
14. Coordinate compilation of compliance reports and follow up with stakeholders to ensure documentation is complete.
15. Communicate with students, parents, District personnel, administrators and outside agencies to exchange information and resolve issues or concerns.
16. Maintain professional appearance and behave in a manner appropriate to a public setting.
17. Classify, sort, and file correspondence, mail and other related data.
18. Maintain bulletin boards, display cases, front/outdoor signs with professional appearance.
19. Manage all aspects of subsidy or tuition based billing such as invoicing, collecting and verifying documentation, tracking approvals, end dates and absences.
20. Support the Director of Early Learning with various administrative tasks as needed.
21. Assist with placement and processing of building supply and/or equipment orders.
22. Prepare purchase orders and reconcile monthly purchase card statements for the building.
23. Collaborate with the Business Office to prepare financial reports or financial information requested.
24. Assist with scheduling room and building usage.
25. Provide assistance during emergency drills and with related procedures.
26. Other duties as assigned by the Administration.

For more information regarding Administrative Assistant II duties and responsibilities, please view the Administrative Assistant II Job Description.

All applicants must apply through Affton's TalentEd Hire website at:

https://affton.schoolspring.com/

External candidates must have a resume entered into Unified Talent Applicant Tracking, prior to the closing date, in order to be considered for a position. Cover letters are optional. Verification of degrees and transcripts will be required upon hire.

AFFTON SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

Salary : $19 - $23