Resourcing Support Coordinator

Job Title: Resourcing Support Coordinator (Part-Time)

Hours: 20-30 hours per week

Location: Hybrid - 2-3 days/week in-office (Monday required; typically Mon/Tues/Thurs)

Key Responsibilities Forecasting & Resourcing Coordination

• Review forecasted sales opportunities and estimates on a regular cadence
• Update forecasted resourcing needs based on sales pipeline and changes
• Collaborate with Sales and CEM teams to understand upcoming resource needs
• Meet bi-weekly with Practice Leads to review resourcing forecasts by business unit Project Kick-Off & Closeout
• Attend internal project kick-off meetings to provide resourcing support
• Assist with project creation in Pivot for select engagements (e.g. CSP Licensing, no PM, Staffing)
• Complete project close processes by closing out resourcing-related projects Ongoing Resourcing Support
• Handle ad hoc resourcing requests from the PMO
• Adjust resources as needed for PTO, holidays, and project shifts
• Monitor resourcing systems to ensure accurate project closure when resourcing ends
• Reconcile discrepancies between CRM and Pivot systems Onboarding & Credential Management
• Support onboarding for Named Accounts and Beeline-assigned roles
• Maintain list of team members with client credentials
• Run quarterly audits to ensure credentials are removed when no longer needed
• Assist with Beeline onboarding and time entry audits HR & Administrative Support
• Provide administrative support for HR requests and team coordination

Qualifications Experience & Background

• 2 years of experience in administrative, project coordination, or operations support roles.
• Background in resourcing, HR admin, or PMO support is strongly preferred.
• Familiarity with CRM systems and VMS tools (e.g., Dynamics, Beeline, or similar).
• Experience supporting sales or professional services teams is a plus. Technical & Administrative Skills
• Proficient in Microsoft Office Suite
• Comfortable working with project forecasting tools and resource planning platforms.
• Strong organizational and data entry skills with high attention to detail.
• Ability to track, audit, and manage resourcing and onboarding data. Soft Skills & Work Style
• Self-starter and go-getter who thrives in a fast-paced, dynamic environment.
• Strong follow-through, ability to own and drive projects with minimal oversight.
• Excellent communication and coordination skills - able to liaise effectively across Sales, HR, PMO, and Practice Leads.
• Deadline-oriented with strong time management and prioritization abilities.

Compensation & Benefits:

• $25-30/hour
• Hours: 20-30 hours per week
• Employees must work a minimum of 30 hours per week on a regular basis to be eligible for company benefits

Affirma is an Equal Opportunity Employer and does not make employment decisions or otherwise discriminates based on race, creed, color, national origin, sex, military status, sexual orientation, or the presence of any sensory, mental, or physical disability, genetic information, or any other category protected by law.