What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Affinity Tax Service?
Affinity Tax Service is a small, relationship-focused tax and accounting firm that values personalized service, timely communication, and long-term client relationships.
This vital role combines front desk responsibilities with comprehensive administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to create a welcoming environment for visitors and provide exceptional support to our team. Your proactive approach and multitasking abilities will help foster a positive workplace atmosphere while managing daily operations with enthusiasm and professionalism.
- Greet visitors warmly, manage front desk operations, and ensure a professional first impression
- Call and email clients to schedule appointments and follow up on needed documents.
- Handle client intake, including collecting information and organizing documents.
- Scan, print, and upload documents into the firm’s systems.
- Assemble and prepare completed tax returns for client delivery or pick-up.
- Assist with general office support such as filing, organizing, and light front-desk duties as needed.
- Proven experience in office administration or clerical roles with strong organizational skills
- Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with QuickBooks or similar bookkeeping software is preferred
- Exceptional organizational skills with keen attention to detail for proofreading and filing tasks
- Ability to manage time effectively while juggling multiple responsibilities in a fast-paced environment
- Demonstrated customer service excellence coupled with professional phone etiquette
Join us in creating an inviting environment where professionalism meets top notch customer service! We value proactive individuals who thrive on organization, communication, and delivering outstanding support every day.
Pay: $22.00 - $28.00 per hour
Expected hours: 15.0 – 25.0 per week
Benefits:
- Flexible schedule
Work Location: In person
Salary : $22 - $28