What are the responsibilities and job description for the HR & Accounting Specialist position at Aezion, Inc?
Job Summary
We are seeking a dependable and detail-oriented HR & Accounting Specialist to support both human resources operations and day-to-day accounting functions.
This role requires someone who can work independently, manage sensitive information, and ensure accuracy across HR and financial processes.
Key Responsibilities
Human Resources
- Manage employee onboarding, new hire documentation (I-9, W-4), and offboarding
- Maintain employee records in compliance with federal and Texas labor laws
- Administer benefits (enrollment, changes, employee communication)
- Support payroll processing (collecting inputs, validating data, coordinating with payroll provider)
- Track attendance, PTO, and employee requests
- Assist with recruitment (job postings, screening, interview coordination)
- Ensure HR compliance and confidentiality of employee data
Accounting
- Process accounts payable and receivable
- Prepare invoices, track payments, and follow up on outstanding balances
- Perform bank and credit card reconciliations
- Maintain accurate financial records and documentation
- Assist with payroll entries and coordination with external CPA/accountants
- Support month-end close and audit preparation
Required Qualifications
- Bachelor’s degree in HR, Accounting, Finance, or related field
- 2–4 years of relevant experience in HR and/or accounting roles
- Strong proficiency in MS Office (especially Excel)
- Working knowledge of payroll processes and basic accounting principles
- Familiarity with U.S. employment laws and HR compliance basics
- Strong follow-up, organization, and multitasking skills
- Ability to work independently and handle confidential information
Preferred Qualifications
- Experience with HRIS/payroll systems (ADP, Paychex, Gusto, etc.)
- Experience with accounting software (QuickBooks, NetSuite, or similar)
- Knowledge of Texas-specific employment practices