Contract Data Management Specialist

Work Arrangement

This is an onsite position.

Job Overview

This role is responsible for overseeing the end-to-end lifecycle of Contract Data Requirements List (CDRL) deliverables, ensuring all program data is accurately formatted, tracked, and submitted according to government or customer specifications. You will bridge the gap between internal functional teams and the customer to ensure 100% on-time delivery compliance.

Essential Functions

• Develop and maintain CDRL/SDRL management standards, policies, and procedures across the business unit.
• Manage the scheduling, preparation, and timely electronic submission of all CDRLs and SDRLs across multiple active programs.
• Review technical documents for correct formatting, markings, and distribution statements in strict accordance with Data Item Descriptions (DIDs) and contract requirements.
• Maintain integrated master schedules for data submissions and provide status reports to program leadership regarding upcoming milestones and potential delinquencies.
• Correspond directly with Government customers to communicate requirements, schedules, and feedback.
• Coordinate with engineering, finance, and project management to collect inputs and ensure technical content meets contractual obligations.
• Review all outgoing documents to ensure they contain correct Distribution Statements, Export Control markings, security markings and proprietary data legends as required by DFARS and the contract.
• Oversee the release of all outgoing submissions and incoming customer responses/approvals to maintain a complete audit trail.
• Coordinate and flow down data requirements to subcontractors, ensuring their inputs are integrated into the prime contractor's submission schedules.
• Perform other duties as required.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Exceptional proficiency in Microsoft Office (specifically Word styles and Excel tracking) and Adobe Acrobat; high attention to detail for proofreading and formatting
• Strong knowledge of MIL-STD-963 and the DD Form 1423 process, including familiarity with intellectual property and data rights clauses
• Mastery of document control workflows and file management; this role requires a high degree of organizational discipline to manage dozens of concurrent deadlines.
• Familiarity with Document Management Systems (SolidWorks PDM, Subversion, etc.) preferred.
• Familiarity with Jira, SharePoint and other collaboration tools strongly preferred.

Education / Certifications

• Bachelor’s degree in Data Management, Project Management or related field

Experience

• 3 years in a Contract Data Management (CDM), Project Management or Configuration Management role within a government contracting environment.
• Project management experience preferred.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

Frequently required to sit, and to reach to use computers and other office equipment

Security Clearance

• Ability to obtain/maintain a TS/SCI DoD clearance, U.S. Citizenship required.

About AEVEX 

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Equal Employment Opportunity:

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.