What are the responsibilities and job description for the Office Administrator 1 position at AEVEX?
Work Arrangement
This is an on-site position with no travel requirements.
Job Overview
We are looking for a professional Office Administrator to complete clerical and administrative tasks for our main office in Tampa, FL. This person's main duties include welcoming and directing visitors, coordinating meetings and appointments and performing clerical tasks, like responding to messages in emails, Teams, and texts. This person will also need to ensure that visitors and guests meet and follow security protocols along with issuing badges and ensuring completions of Non-Disclosure Agreements.
Essential Functions
Regular and reliable attendance on a full-time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Qualifications And Competencies
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Frequently required to sit, and to reach to use computers and other office equipment
For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
Security Clearance
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Equal Employment Opportunity
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
This is an on-site position with no travel requirements.
Job Overview
We are looking for a professional Office Administrator to complete clerical and administrative tasks for our main office in Tampa, FL. This person's main duties include welcoming and directing visitors, coordinating meetings and appointments and performing clerical tasks, like responding to messages in emails, Teams, and texts. This person will also need to ensure that visitors and guests meet and follow security protocols along with issuing badges and ensuring completions of Non-Disclosure Agreements.
Essential Functions
- Staff the main entrance of the company's Keystone facility in Tampa
- Assist with other company facilities in Tampa if needed.
- Greet, welcome, and assist visitors, merchants, and suppliers appropriately.
- Ensure visitors and guests meet and follow security protocols.
- Coordinate with the host of visitors and guests coming onsite to ensure compliance with Policy and Security.
- Use online Visitor system to manage access with training.
- Coordinates internal and external events.
- Receive and distribute incoming and outgoing mail.
- Receive, set-up, and breakdown lunches weekly
- Coordinate on facilities matters as required.
- Performs other related duties as necessary or assigned.
- Demonstrate potential for position growth
- Perform other duties as assigned.
- Manage supplies associated with Visitor and temporary Employee badges
- Serve the needs of new hire onboarding by partnering with HR & Security to provide documents and scheduling support.
- Assist Security with management of resident subcontractors and Vendors, by ensuring requirements for access are met.
- Perform other duties as required.
Regular and reliable attendance on a full-time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Qualifications And Competencies
- Excellent organizational skills and ability to multi-task under pressure.
- Ability to handle sensitive/confidential information.
- People-focused and exemplary interpersonal skills.
- Outstanding communication skills, including professional, courteous, and accurate in-person, electronically, and over the telephone.
- Independent thinking and good judgement.
- Attention to detail.
- Ability to work quickly and proficiently to meet deadlines while maintaining a high level of accuracy.
- Familiar with Microsoft Office including Word, Excel, PowerPoint, and Outlook.
- High School Graduate or equivalent
- Associate's degree preferred.
- Minimum 3 years of administrative or security experience preferred.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Frequently required to sit, and to reach to use computers and other office equipment
For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
Security Clearance
- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Equal Employment Opportunity
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.