What are the responsibilities and job description for the Industrial Security Administrator position at AEVEX?
Work Arrangement
This is an onsite position at our Tampa, FL office.
Job Overview
The Security Administrator supports the company’s security team at our Tampa, FL office in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD directives, and internal security policies. This role is responsible for day-to-day support to the Facility Security Officer (FSO) and the security team on key compliance and operational functions, as well as ensuring the proper handling, protection, control, and documentation of classified information, while providing.
Essential Functions
Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Qualifications And Competencies
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Frequently required to sit, and to reach to use computers and other office equipment
Occasionally required repetitive movements of wrists, hands, and/or fingers
For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
Security Clearance
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Equal Employment Opportunity
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
This is an onsite position at our Tampa, FL office.
Job Overview
The Security Administrator supports the company’s security team at our Tampa, FL office in accordance with the National Industrial Security Program Operating Manual (NISPOM), DoD directives, and internal security policies. This role is responsible for day-to-day support to the Facility Security Officer (FSO) and the security team on key compliance and operational functions, as well as ensuring the proper handling, protection, control, and documentation of classified information, while providing.
Essential Functions
- Provide general administrative and operational support to the Security team, including coordinating tasks across departments and responding to security‑related inquiries.
- Administer and maintain security records, documentation, and databases to ensure compliance with NISPOM, DoD manuals, and company policies.
- Process personnel security clearance actions, initiate e‑QIP requests, maintain JPAS/DISS/NISS records, and track investigations and periodic reinvestigations.
- Support the execution and maintenance of security program elements including classification management, operations security, physical security, incident response, industrial security, and security education—consistent with responsibilities outlined in similar internal roles.
- Assist with implementation of security procedures, standard practices, and protective measures across classified and controlled areas.
- Conduct and track initial, annual, and specialized security training; maintain training logs and disseminate required training materials.
- Maintain visitor logs, access rosters, badge control, and secure area entry according to facility protection requirements.
- Support the FSO in preparing for DCSA security reviews and inspections, including gathering documentation, coordinating interviews, and ensuring procedural compliance.
- Assist with managing security incidents, documenting reports, and supporting investigations under FSO guidance.
- Draft and update security manuals, procedures, and internal communications, ensuring accuracy, consistency, and proper dissemination—mirroring responsibilities in existing coordinator‑level roles.
- Maintain strict accountability of classified materials, including transmission, storage, destruction, and inventory management.
- Perform other duties as required.
Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Qualifications And Competencies
- Familiarity with NISPOM, DoDM 5205.07 series, and DoD security requirements
- Strong attention to detail and ability to maintain accurate records
- Excellent communication, interpersonal, and organizational skills
- Familiarity with classified systems, document control, and secure facility operations
- Working knowledge of Operational Security (OPSEC) and Insider Threat Program fundamentals
- Proficiency in Microsoft Office and security management systems
- Bachelor’s degree in Business Administration, Criminal Justice, Security Management, or related field (or equivalent experience)
- 3 years of experience in security administration, physical security, or a related field
- Experience working with personnel security systems (DISS, NBIS, e‑APP) preferred
- Prior experience supporting an FSO or security team in an industrial security environment
- Experience administering or supporting security training programs
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Frequently required to sit, and to reach to use computers and other office equipment
Occasionally required repetitive movements of wrists, hands, and/or fingers
For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.
Security Clearance
- Ability to obtain/maintain a Top Secret/SCI DoD clearance, U.S. Citizenship required.
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Equal Employment Opportunity
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.