What are the responsibilities and job description for the Office Assistant for Business position at AEST Realty?
Office Assistant for Business
Job Overview
We are seeking a proactive and detail-oriented Office Assistant to support our business operations and ensure the smooth functioning of daily office activities. This energetic role involves managing administrative tasks, providing exceptional customer service, and assisting with office management duties. The ideal candidate will be a motivated team player with strong organizational skills, excellent communication abilities, and proficiency in office software. This paid position offers an exciting opportunity to contribute to a dynamic environment while developing valuable skills in office administration and client support. Experience in Property Management is a plus.
Duties
- Provide exceptional customer service by addressing inquiries, supporting clients, and maintaining positive communication
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
- Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for daily tasks and correspondence
- Engage in Property Management activities, utilizing software systems such as Rentec for data entry, filing, rent payments, and maintenance requests.
- Support property management tasks including showing properties, processing applications, and preparing lease agreements.
- Coordinate with vendors for property maintenance and repairs
- Collaborate with team members to ensure effective office management.
- Travel may be needed within South Bay/Santa Cruz Area for apartment inspection/move-in or move-out
Requirements
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office applications, Google Workspace, and computer literacy essential for daily tasks
- Excellent phone etiquette and communication skills, including handling multi-line phone systems effectively
- Bilingual (Spanish) is required to support diverse client needs
- Strong attention to detail for proofreading, data entry, and filing tasks
- Ability to manage time efficiently and prioritize responsibilities in a fast-paced environment
- Previous experience in customer service or personal assistant roles is beneficial
Pay: $25.00 - $28.00 per hour
Work Location: In person
Salary : $25 - $28