What are the responsibilities and job description for the Accounts Payable Clerk position at AeroSpec Inc?
The Accounts Payable position will work within the company’s Accounting Department and be primarily responsible for working with vendor purchase orders and invoices and assuring that suppliers and vendors are paid on time. Working with procurement and other cross-departmental functions to resolve questions and issues in a timely manner.
Position Overview
Position Overview
- Responsible for detailed support of outgoing payments to vendors and suppliers on a weekly basis.
- Analyzing invoices for discounts and cost savings.
- Communicate with vendors and internal departments to resolve discrepancies.
- Assist the Office Manager on an as-needed basis.
- Provide backup to our receptionist, receiving phone calls and in-person customers.
- Team oriented, high-tech company.
- Convenient East Valley Location (Chandler, AZ).
- Match purchase orders and receiving documents with vendor invoices; review for clerical accuracy and proper level of approval.
- Maintain vendors and payment terms.
- Develop and maintain vendor relationships.
- Key invoices into ERP.
- Investigate unusual transactions and maintain detailed records of discrepancies.
- Assist in general accounting month end entries and analysis.
- Verify and set-up of new vendors and maintain W-9’s.
- Reconcile AP account balances to monthly vendor statements.
- Make payments via check processing or electronic payments.
- Perform other duties as assigned that meet business needs.
- Prior Experience in AP in a similar sized organization
- Strong interpersonal communication skills both written and verbal.
- Knowledge of Acumatica is a plus but not required.
- Knowledge of effective, detailed record keeping and document management.
- Must be timely, efficient and well organized in job related tasks.
- Proficiency with Microsoft 365 (Word, Outlook & Excel).
- Experience working in a small business environment a plus.
- Salary range: Based on experience
- Performance bonus potential
- Employer Paid Insurance for Employee Available for Medical, Dental, Vision
- Voluntary benefits including Short- and Long-Term Disability
- Vacation & Sick Time PTO; Voting and Jury Duty Time Available
- 401k and Roth IRA Available with Company Match
- Beautiful Phoenix East Valley Location