What are the responsibilities and job description for the ACCOUNTING - ACCOUNTS PAYABLE / RECEPTIONIST position at AERO-FLITE, INC.?
The mission of Aero-Flite is to provide exceptional firefighting aircraft and customer service in support of our ground firefighting partners. Our vision is to continually strive to improve our safety and service while offering greater value to our partner agencies.
Summary
The Accounts Payable - Receptionist performs accounts payable and other routine clerical and administrative support to the accounting department and other departments as needed. This includes filing, answering phones, greeting visitors, ordering and organizing supplies and other miscellaneous purchases, picking up mail at the post office, reviewing expense and credit card reports in expense system. This is role is fully on-site based at our Spokane, WA hangar.
Specific Responsibilities
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Required Education and Experience
None.
Work Environment
This job operates in an office and hangar environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and scanners. The noise level in the work environment is usually at a typical office level and while in the hangar with frequent periods of moderately loud noises. Exposure to industrial chemical smells, fragrances, animals, etc.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is constantly required to move, talk and hear. The employee is constantly required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is constantly required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Regular exposure to a hangar environment with walking/traversing hazards, uneven surfaces and stairs.
Job Abilities:
Move, traverse - Must be able to move about inside office, hangar with frequent trip/fall and overhead hazards.
Ascend/Descend, Work atop, Traverse - Occasionally ascends/descends ladders.
Position self (to), Move - Constantly positions self in work environment.
Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - Must be able to constantly communicate accurate information.
Balancing – Must be able to constantly manage equilibrium while traversing across office and hangar, and stairs.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are typically Monday through Friday, 7:30 am to 4:00 pm but will vary based upon business needs. Occasional evening and weekend work may be required.
Travel
Daily travel to the post office and occasional local sites to pick up orders.
Work Authorization/Security Clearance
Valid Driver License
SIDA Badge
The pay range for this position in Washington state is $24.00 per hour to $29.00 per hour; the hourly rate is influenced by a variety of factors including, job-related knowledge, skills, experience, certifications, and geographical locations. Employees will be eligible to enroll in the company's medical/dental/vision insurance, flexible spending account, retirement plan with match contributions, company paid life & disability and financial wellness programs. Hired applicants will receive paid leave and may be eligible for bonuses. This information is provided per the WA State EPOA.
Aero-Flite is an EEO/Affirmative Action Employer and will make all employment related decisions without regard to age, race, color, religion, marital status, sex, pregnancy, sexual orientation, gender identity or expression, national origin, disability or protected veteran status.
Aero-Flite is a Federal Contractor, we adhere to the Federal Drug Free Workplace Act, to include testing for THC.
Summary
The Accounts Payable - Receptionist performs accounts payable and other routine clerical and administrative support to the accounting department and other departments as needed. This includes filing, answering phones, greeting visitors, ordering and organizing supplies and other miscellaneous purchases, picking up mail at the post office, reviewing expense and credit card reports in expense system. This is role is fully on-site based at our Spokane, WA hangar.
Specific Responsibilities
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
- Enter Accounts Payable invoices into Accounting System which includes matching invoices to the receipt of goods.
- Determine proper General Ledger coding for expense invoices.
- Obtain manager approval for invoices.
- Monitor due date of invoices for payment.
- Calculate weekly estimate of check and wire batches.
- Set up new suppliers and maintain set up information.
- Work with purchasing department to solve pricing and invoice issues.
- Creates journal entries to accrue or reclass payable items.
- Respond to queries from suppliers or other departments regarding payment status of invoices.
- Process company credit card charges via the Concur expense system which includes validating expenses per company policy expense type and accounting coding.
- Tracking credit card transactions not submitted to Concur and prompting employees with unsubmitted charges to turn in reports.
- Understanding and assisting employees with Concur system and report errors.
- Assists in maintaining the accounting files.
- Assists in obtaining W9 forms and setting up 1099 Vendors.
- Participates in gathering documents for financial audits.
- Monitor and order kitchen and office supplies. Clean and restock coffee area daily.
- Coordinates special orders for other departments and annual holiday cards.
- Assists with coordination of rental car extensions and possible travel contracts.
- Represent the company in a professional manner both on the phone and in person.
- Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
- Answers central telephone system and directs calls accordingly.
- Operates listed office machines as required.
- Prepares outgoing mail drops off at post office; picks up incoming mail at the Post Office and distributes.
- Distributes and sends company faxes.
- Maintain employee contact directory.
- Other duties as assigned.
- Exceptional ability to communicate and convey information, inter/ intradepartmental, via multiple mediums.
- Proactive ability and desire to solve problems in a dynamic environment.
- Superior customer relationship management skills.
- Ability to maintain confidentiality in all matters.
Required Education and Experience
- High school diploma or equivalent
- Specialized course work in general office practices such as typing, filing, accounting and bookkeeping.
- Minimum 1 year of accounts payable experience.
- Two years of increasingly responsible related experience, or any equivalent combination of related education and experience.
- Strong written and verbal communication skills
- Detail oriented
- Ethical Conduct
- Flexibility
- Initiative
- Knowledge of office equipment and Microsoft office
- Demonstrated Excel experience
- Basic understanding of Accounts Payable practices
- Time Management
- Ability to adapt to a fast-paced dynamic work environment.
- Experience with Accounts Payable in an ERP environment.
- Consistent reliability to meet deadlines.
None.
Work Environment
This job operates in an office and hangar environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and scanners. The noise level in the work environment is usually at a typical office level and while in the hangar with frequent periods of moderately loud noises. Exposure to industrial chemical smells, fragrances, animals, etc.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is constantly required to move, talk and hear. The employee is constantly required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is constantly required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Regular exposure to a hangar environment with walking/traversing hazards, uneven surfaces and stairs.
Job Abilities:
Move, traverse - Must be able to move about inside office, hangar with frequent trip/fall and overhead hazards.
Ascend/Descend, Work atop, Traverse - Occasionally ascends/descends ladders.
Position self (to), Move - Constantly positions self in work environment.
Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - Must be able to constantly communicate accurate information.
Balancing – Must be able to constantly manage equilibrium while traversing across office and hangar, and stairs.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are typically Monday through Friday, 7:30 am to 4:00 pm but will vary based upon business needs. Occasional evening and weekend work may be required.
Travel
Daily travel to the post office and occasional local sites to pick up orders.
Work Authorization/Security Clearance
Valid Driver License
SIDA Badge
The pay range for this position in Washington state is $24.00 per hour to $29.00 per hour; the hourly rate is influenced by a variety of factors including, job-related knowledge, skills, experience, certifications, and geographical locations. Employees will be eligible to enroll in the company's medical/dental/vision insurance, flexible spending account, retirement plan with match contributions, company paid life & disability and financial wellness programs. Hired applicants will receive paid leave and may be eligible for bonuses. This information is provided per the WA State EPOA.
Aero-Flite is an EEO/Affirmative Action Employer and will make all employment related decisions without regard to age, race, color, religion, marital status, sex, pregnancy, sexual orientation, gender identity or expression, national origin, disability or protected veteran status.
Aero-Flite is a Federal Contractor, we adhere to the Federal Drug Free Workplace Act, to include testing for THC.
Salary : $24 - $29