What are the responsibilities and job description for the Project Coordinator (Meetings, Event Management, Scheduling, Stakeholder) position at Aequor?
Job Title: Associate Training & Development / Project Coordinator
Location: Thousand Oaks, CA /Hybrid
Duration: 6 Months (Possible Extension)
Description:
- Can work from home but will be required to work onsite several days per month (Possibly once per week) Working hours: 8-5
Top 3 Must Have Skill Sets:
- Project Coordination & Execution
- Communication & Stakeholder Management Organization, Detail Orientation & Systems Agility
Key Responsibilities:
- Program & Project Support
- Provide organized, detail-driven support for Accelerating Talent team across wide array of projects, programs, and initiatives.
- Coordinate project timelines, track progress, and proactively identify risks or gaps.
- Maintain organized digital files, trackers, and program documentation.
- Support continuous improvement by identifying inefficiencies and recommending enhancements that strengthen delivery.
- Draft or refine communications related to scheduling, logistics, program updates, and participant instructions to ensure clarity and consistency.
- Partner cross-functionally to ensure seamless execution of program logistics and onsite participant experiences.
- Provide onsite event presence including setup, materials coordination, and participant support to ensure a professional, welcoming experience.
- Submit purchase orders on behalf of the team.
- Build slides and partner on workshop content development.
- Experience facilitating trainings or meetings