What are the responsibilities and job description for the Administrative Assistant position at AEM-Pro?
Our client is a fast-growing advanced material startup specializing in cutting-edge nanofiber technology. We’re looking for a highly organized, responsive, and detail-oriented Administrative & Operations Assistant to help us keep day-to-day operations running smoothly.
This role is perfect for someone who enjoys keeping things in order, supporting a dynamic team, and staying on top of the details. You’ll play a key role in supporting our front desk, shipping/receiving, invoicing, and facility management tasks — and if you have bookkeeping experience, that’s a big plus!
Responsibilities:
- Greet visitors, manage front desk communications, and handle incoming calls/emails.
- Manage mailing, shipping, and receiving for the office and lab.
- Help track invoices, payments, and purchase orders with vendors and clients.
- Assist with facility operations, including bill tracking, utility accounts, and service scheduling.
- Maintain inventory of office/lab supplies and coordinate reorders.
- Support basic bookkeeping tasks (optional, but highly preferred).
- Work closely with the leadership team to ensure smooth daily operations.
Who are you:
- Meticulous and highly organized — you love structure and clarity
- Responsive and reliable — things don’t fall through the cracks with you
- Patient and calm, even when juggling multiple tasks
- Friendly and engaging — you’re the kind of person people enjoy working with
- Able to manage your time independently while communicating clearly with the team
- Comfortable using spreadsheets, Google Workspace, and other basic office tools
- Bookkeeping experience (QuickBooks or similar) is a plus
Why Join?
You’ll be part of a close-knit team doing meaningful, impactful work. We offer a collaborative work environment, opportunities to grow with the company, and the chance to be part of an innovative startup making a difference in clean tech, healthcare, and more.
Job Types: Full-time, Temp-to-hire
Pay: $16.50 per hour
Work Location: In person
Salary : $17
