What are the responsibilities and job description for the Project Administrator position at Aegis Sortation?
Brief Description
About Aegis Sortation
At Aegis, our purpose is clear: to create raving fans through expert innovation in intralogistics. Our team combines innovative thinking with deep industry expertise to deliver solutions for projects of all sizes, throughputs, and complexities.
Aegis Sortation is a leader in the intralogistics technology and innovation space. Our expertise spans E-Commerce, Freight and Parcel, and Warehouse and Distribution. As a prime integrator, we have a team capable of conceptualizing and laying out complex systems, and completing detailed design engineering, procurement, and field installation across various project platforms. Our commitment to integrating excellence throughout the project life cycle sets us apart, delivering automation solutions to businesses ranging from local service providers to international logistics giants.
About The Role
Location: Memphis, TN (On-site)
Schedule: Onsite 4 days per week, with typical working hours between 8:00–8:30 AM and 4:30–5:00 PM. Includes a 1-hour lunch break, with flexibility based on team and project needs.
Aegis Sortation is seeking a highly organized and detail-oriented Project Administrator to support office operations and project execution in Memphis, TN.
This role is responsible for maintaining structure, organization, and consistency across day-to-day office processes while also supporting project teams through scheduling, tracking, and administrative coordination. The ideal candidate is someone who thrives in a highly detail-driven environment and can effectively manage multiple priorities while maintaining accuracy and follow-through.
This position will serve as a central point of coordination—supporting administrative processes within the Memphis office while also assisting broader project teams. Responsibilities include supporting timekeeping and administrative tracking, coordinating travel and logistics, and helping maintain organization across project schedules, documentation, and communication as project activity continues to scale.
What You’ll Do
Bachelor’s degree in business, operations, or a related field
Experience in office administration, coordination, or project support
Strong organizational skills with a high level of attention to detail
Ability to manage multiple priorities and follow through on tasks in a fast-paced environment
Proficiency in Microsoft Office tools including Excel, Outlook, and Teams
Strong communication skills and ability to stay organized across multiple teams
Preferred Qualifications
Experience in material handling, automation, or industrial environments
Experience using Microsoft Project, Teams Planner, or similar project planning tools
Familiarity with project tracking or documentation systems (ACC or similar platforms)
Interest or experience using AI tools to improve reporting, tracking, or workflow efficiency
Summary
Benefits:
It is the policy of Aegis Sortation to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, Aegis Sortation will provide reasonable accommodation for qualified individuals with disabilities.
About Aegis Sortation
At Aegis, our purpose is clear: to create raving fans through expert innovation in intralogistics. Our team combines innovative thinking with deep industry expertise to deliver solutions for projects of all sizes, throughputs, and complexities.
Aegis Sortation is a leader in the intralogistics technology and innovation space. Our expertise spans E-Commerce, Freight and Parcel, and Warehouse and Distribution. As a prime integrator, we have a team capable of conceptualizing and laying out complex systems, and completing detailed design engineering, procurement, and field installation across various project platforms. Our commitment to integrating excellence throughout the project life cycle sets us apart, delivering automation solutions to businesses ranging from local service providers to international logistics giants.
About The Role
Location: Memphis, TN (On-site)
Schedule: Onsite 4 days per week, with typical working hours between 8:00–8:30 AM and 4:30–5:00 PM. Includes a 1-hour lunch break, with flexibility based on team and project needs.
Aegis Sortation is seeking a highly organized and detail-oriented Project Administrator to support office operations and project execution in Memphis, TN.
This role is responsible for maintaining structure, organization, and consistency across day-to-day office processes while also supporting project teams through scheduling, tracking, and administrative coordination. The ideal candidate is someone who thrives in a highly detail-driven environment and can effectively manage multiple priorities while maintaining accuracy and follow-through.
This position will serve as a central point of coordination—supporting administrative processes within the Memphis office while also assisting broader project teams. Responsibilities include supporting timekeeping and administrative tracking, coordinating travel and logistics, and helping maintain organization across project schedules, documentation, and communication as project activity continues to scale.
What You’ll Do
- Provide structured administrative support across office operations and project teams
- Support and maintain day-to-day office processes, ensuring organization, consistency, and follow-through across administrative workflows
- Act as an in-office resource to help keep operations organized, responsive, and running efficiently
- Assist with timekeeping processes, administrative tracking, and expense-related coordination, ensuring information is accurate and up to date
- Coordinate travel logistics and scheduling needs for team members across active projects
- Help manage communication, follow-ups, and coordination across multiple stakeholders
- Maintain and update project schedules, trackers, and reporting tools to ensure information is current and reliable
- Support documentation management across systems, ensuring consistency and accessibility of project data
- Assist in tracking project progress, updates, and key administrative milestones to help keep teams aligned
- Professionalism: Maintain a positive attitude and strong work ethic. Everyone is accountable for their work. Above all, respect others.
- Customer Focus: Always work to exceed customer expectations.
- Collaboration: Share ideas; train and mentor others to your level. Improve one another.
- Take it Personal: Complete every task as if your reputation depends on it. Because it does!
- Make it Better: Ask yourself, “What can I do to make our company better?”
- Open Minded: Look at the possibilities and think outside the box. Embrace change.
Bachelor’s degree in business, operations, or a related field
Experience in office administration, coordination, or project support
Strong organizational skills with a high level of attention to detail
Ability to manage multiple priorities and follow through on tasks in a fast-paced environment
Proficiency in Microsoft Office tools including Excel, Outlook, and Teams
Strong communication skills and ability to stay organized across multiple teams
Preferred Qualifications
Experience in material handling, automation, or industrial environments
Experience using Microsoft Project, Teams Planner, or similar project planning tools
Familiarity with project tracking or documentation systems (ACC or similar platforms)
Interest or experience using AI tools to improve reporting, tracking, or workflow efficiency
Summary
Benefits:
- Competitive salary
- Health insurance
- 401k
- Paid time off
- 10 Company Holidays
- Professional development opportunities
It is the policy of Aegis Sortation to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, pregnancy or pregnancy-related condition, status with regard to public assistance, veteran status, citizenship status (if authorized to work in the U.S.), or any other characteristic protected by federal, state or local law. In addition, Aegis Sortation will provide reasonable accommodation for qualified individuals with disabilities.