What are the responsibilities and job description for the Executive Assistant position at AEGIS POWER SYSTEMS, INC.?
Why Join Aegis Power Systems, Inc.
Aegis Power Systems, Inc. is a leading designer and manufacturer of ruggedized power electronics supporting defense, aerospace, and industrial applications. Our products support mission-critical systems where reliability, security, and regulatory compliance are non-negotiable.
The Executive Assistant sits at the center of it all, keeping our Executive Leadership team prepared, informed, and a step ahead.
Position Overview
The Executive Assistant provides high-level administrative and organizational support to Aegis Power Systems' Executive Leadership team. You'll manage complex calendars, coordinate meetings and travel, keep executive inboxes under control, and prepare polished, executive-facing materials, often shifting priorities in real time as the day demands. This onsite role is ideal for a proactive, detail-oriented professional who exercises sound judgment, maintains strict confidentiality, and thrives in a fast-paced environment. Occasional travel up to 25%.
Key Responsibilities:
Calendar, Meetings & Scheduling
- Manage complex, high-volume executive calendars, proactively resolving conflicts and adjusting in real time as priorities shift
- Manage and coordinate the executive's integrated business and personal calendar, ensuring priorities are aligned and scheduling conflicts are proactively resolved
- Organize meetings end to end: agendas, attendees, room and A/V setup, catering, minutes, and follow-up on action items
- Maintain executive project trackers, monitor deadlines, and support strategic planning and cross-functional initiatives
Communications & Executive Support
- Monitor and manage executive inboxes, flagging priorities and drafting or routing responses with discretion
- Serve as a professional point of contact between Executive Leadership and staff, clients, vendors, and partners
- Prepare, format, and proofread presentations, reports, and executive-facing materials aligned with Aegis brand standards Assist with social media content to support employer branding
Confidential Administration
- Manage executive expense reports and reimbursements
- Maintain confidential files, contracts, and agreements; assist with NDAs and executive document control
- Handle sensitive correspondence with strict confidentiality
Travel & Special Projects
- Arrange domestic travel with detailed itineraries; occasional driving of executives and travel accompaniment
- Organize company meetings with customer
- Leadership personal scheduled integrated with professional scheduling
Required Qualifications
- 5 years of experience supporting C-suite or senior executive leadership
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
- Strong written and verbal communication skills with excellent attention to detail
- Ability to work onsite in Murphy, NC, with flexibility to accommodate executive schedules; occasional travel up to 25%
Preferred Qualifications
- Associate's or Bachelor's degree, or equivalent combination of education and experience
- Experience supporting executives
What Makes This Role Attractive
- Direct daily partnership with the CEO and President
- High-trust, high-visibility role at the center of company operations
- Relocation package available
- Stable leadership, supportive culture, and a low-cost-of-living location
Benefits
- Medical, Dental, Vision insurance
- Health Savings Account (HSA) & Flexible Spending Account (FSA)
- Life insurance
- Paid time off
- Professional development assistance
- Employee Assistance Program (EAP)
- Retirement plan
- Relocation assistance
Work Location
In-person at Aegis Power Systems, Inc. headquarters in Murphy, NC.
Equal Employment Opportunity Statement
Aegis Power Systems, Inc. is an Equal Opportunity Employer.
We celebrate diversity and are committed to fostering an inclusive workplace for all employees. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.