Account Coordinator - A/R and Billing

Job Title: Account Coordinator – AR & Billing

Department: Construction Accounting

Reports To: Accounting Manager Location: On-Site (In Office)

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Job Summary

The Account Coordinator – AR & Billing plays a vital role in supporting both the sales/operations teams and clients by managing administrative and billing tasks for construction projects. This position ensures clear communication between field and office teams, oversees billing accuracy, maintains essential documentation, and helps track project timelines and budgets. The goal is to enhance client satisfaction and project efficiency through reliable coordination and support.

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Key Responsibilities

· Act as the main point of contact for clients regarding project updates, documentation, and general inquiries.

· Assist in preparing bids, proposals, contracts, change orders, and work orders.

· Maintain organized records of job costs, budgets, schedules, and other project documents.

· Coordinate meetings, subcontractor schedules, material deliveries, and inspections.

· Collaborate with internal teams, including accounting, purchasing, and field staff—to ensure project milestones are met.

· Track and report on project progress for both internal and client-facing updates.

· Prepare and issue invoices, manage billing cycles, and follow up on accounts receivable in coordination with the accounting team.

· Ensure compliance with company policies, safety standards, and construction regulations.

· Help resolve project-related issues or delays through timely stakeholder communication.

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Qualifications

· High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business, or a related field preferred.

· At least 2 years of experience in construction administration, project coordination, or a similar role.

· Solid understanding of construction terminology, workflows, and documentation.

· Excellent verbal and written communication skills.

· Strong organizational and multitasking abilities; able to manage multiple priorities effectively.

· Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction management software such as QuickBooks Online or Buildertrend is a plus.

· Ability to perform well under pressure while maintaining accuracy and attention to detail.