Facilities Technical Resource Assistant

To perform varied secretarial and clerical duties and minor administrative work using independent judgment and action within established guidelines.

Major Responsibilities:

Performance of secretarial and minor administrative services in support of department.  

•           Schedule and arrange meetings and/or appointments with multiple attendees. Make decisions regarding revision of supervisor’s/staff’s schedule to accommodate meetings and appointments.
•           Work with outside vendors providing functional services to the area (e.g., arranging for temporary personnel, directly purchasing products, etc.).
•           Take action upon mail and/or correspondence received by area.
•           Organize special events: secure space, prepare memo and /or notify participants, arrange for equipment as necessary, assure room set-up, order refreshments, etc.
•           Complete billing; process employee profiles, payroll, etc. for department.
•           Enter data into database or spreadsheet, perform analyses from data, and create specialized reports.
• Preparation and dissemination of correspondence  
•           Type letters, memoranda, reports, and other types of correspondence from rough drafts or provided copy
•           Compose correspondence from notes and/or discussions with supervisor and/or staff
•           Collect data and develop and/or prepare departmental reports. May do some analysis of data and/or mathematical calculations.
• Maintenance of department files.  

•           Maintain records and files within the department/unit.
•           Create and set up filing systems for department/unit.

Licensure, Registration, and/or Certification Required:

n/a

Education Required:

H.S. or equivalent and 2-4 years secretarial experience
OR
Associates degree and 1-2 years secretarial experience

Experience Required:

H.S. or equivalent and 2-4 years secretarial experience
OR
Associates degree and 1-2 years secretarial experience

Knowledge, Skills & Abilities Required:

Typing 55-60 words per minute preferred

Able to use several soft-ware packages
Ability to create spread-sheets preferred

Physical Requirements and Working Conditions:

n/a

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.