Administrative assistant

Department :

34000 Advocate Condell Medical Center - Administration : Nursing

Status : Full time

Full time

Benefits Eligible : Hou rs Per Week :

Hou rs Per Week :

Schedule Details / Additional Information :

Monday- Friday. Day Shift

Major Responsibilities :

• Performance of diversified administrative and secretarial work in support of the department
• 1)Compile, analyze and summarize data to prepare reports.
• 2)Coordinate work or provide direction and / or guidance to others.
• 3)Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages.
• 4)Monitor budget for department.
• 5)Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and / or supplies, selecting menus and arranging room set-up, etc.
• 6)Coordinate meetings and special events with very little direction.
• 7)Initiate follow-up for calls, correspondence, etc. received by department
• Preparation and dissemination of correspondence
• 1)Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
• 2)Compose correspondence for supervisor / staff.
• 3)Collect data and / or compile information to prepare reports for the department.
• Maintenance of department files.
• 1)Maintain records and files within the department / unit.
• 2)Create and set up filing systems for department / unit.

Education / Experience Required :

• High school or equivalent
• 5 years administrative secretarial experience OR
• Associates degree and 3-4 years administrative secretarial experience

Knowledge, Skills & Abilities Required :

• Typing 60 words per minute preferred
• Extensive knowledge of several software applications is preferred
• Ability to work independently
• Not applicable

Physicial Requirements and Working Conditions :

• N / A
• N / A

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.

Incumbent may be required to perform other related duties.

Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals.

We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials.

Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties. Advocate Aurora Health is one of the 10th largest not-for-profit, integrated health systems in the U.

S. with nearly 3 million patients served at more than 500 sites of care in Illinois and Wisconsin, including 28 hospitals.

We're redefining the standard for care with world-class doctors and caregivers, innovative solutions, outstanding outcomes, and leading-edge research and clinical trials.

Combined, Advocate and Aurora are recognized for clinical excellence in a variety of specialties.

Last updated : 2024-02-23