What are the responsibilities and job description for the Senior Producer - Experiential position at ADVOC8?
THE ROLEThe Senior Producer at ADVOC8 is a seasoned production leader who drives mid- to large-scale experiential projects from kickoff through onsite execution. They are a trusted partner to clients, a steady operational anchor for internal teams, and a proactive problem-solver who keeps complex programs moving with clarity, calm, and precision.The Senior Producer collaborates closely with Creative, Strategy, and Client Engagement to bring ideas to life-ensuring every concept is executable, on budget, and aligned to client goals. They also mentor junior production staff, model best-in-class processes, and help strengthen the operational backbone of the Production discipline.This role is ideal for a veteran producer ready to take ownership of projects and/or major workstreams in driving excellence across the department.WHO WE AREAt ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day.RESPONSIBILITIESProject LeadershipLead producers, coordinators, and production managers across medium-to-large-scale projects or individual workstreams.Keep all assigned workstreams on schedule and on budget, flagging risks early and proposing solutions proactively.Ensure core project management processes are in place and followed:Client and internal team kickoff meetingsWeekly internal tacticalsWeekly client tacticals (co-led with Client Services)Internal and external debrief meetingsClient recapsMaintain and organize all required project documentation, including:Workback timelinesStaffing plansProduction schedulesBudget matrices (internal and external as needed)Production decksCreative decksMeeting agendas & notesContracts & deal memosInventory trackersAsset listsRecap decksBuild and manage project budgets, revenue estimates, and reconciliation.Build and maintain strong relationships with vendors; ensure seamless operational integration and adherence to ADVOC8 standards.Review and negotiate vendor/contractor pricing, scopes, and deal memos.Oversee project-level AP/AR processes, partnering with internal operations teams.Lead site visits, walkthroughs, technical checks, and stakeholder reviews.Serve as the onsite production leader, ensuring smooth execution, safety, quality control, and professional representation of ADVOC8.Ensure proper project close-out and documentation of learnings.Client Partnership & Project CommunicationServe as the production-facing client lead, partnering closely with Client Services to ensure all communication is aligned, consistent, and rooted in shared expectations.Lead client discussions related to production execution, timelines, budgets, deliverables, workflows, and technical/project specifics - while Client Services maintains overall relationship ownership.Support Client Services in ensuring adherence to contract terms, billing guidelines, and deposit requirements.Identify opportunities for expanded agency involvement and share them with Client Services for follow-up and evaluation.Participate in client meetings, presentations, reviews, and work sessions as the subject-matter expert for production.Creative CollaborationFacilitate partnership between Creative and Client Engagement to ensure production, creative, and strategic thinking stay aligned throughout the project lifecycleSupport ideation and development of creative concepts, offering production-informed insight.Review concepts before internal and client-facing reviews to ensure feasibility and budget alignment.Partner with Creative to guide and manage creative review cycles, internal and external.Team LeadershipMentor producers and coordinators on your project teams, providing ongoing coaching and development opportunities on live projects.Offer clear, constructive, and timely feedback to elevate team performance and craft.Help identify and recommend resources or staffing needs for assigned work.Stay current on industry trends, new technologies, best-in-class experiences, and evolving production methodologies.SKILLS & QUALIFICATIONSExperience & Leadership5-8 years of experience in experiential production, live events, or related fields. Proven success leading medium-to-large experiential activations and complex workstreams. Applicants without significant experience in experiential will not be considered. Demonstrated ability to mentor, coach, and support the growth of producers and coordinators.Strong communication skills with the confidence to lead internal teams and represent production to clients.Excellent organizational and decision-making skills, with the ability to prioritize under pressure.Experience partnering effectively with Creative Leads, Client Leads, and cross-functional collaborators.Technical & Production SkillsDeep experience in large-scale fabrication, technical production, vendor management, and onsite execution.Experience in conferences, summits and trade shows.Strong budget development and management skills across multi-workstream programs.Proficiency with Google Suite (Docs, Sheets, Slides, Drive) and project management tools.Comfortable reviewing and negotiating vendor contracts, scopes, and pricing.Successful track record delivering complex B2B and brand reputation work (as opposed to CPG/Retail).Ability to navigate production feasibility, creative alignment, and logistical planning with equal strength.Willingness and ability to travel and serve as onsite production lead for events.Team & CultureCollaborative, solutions-first mindset that reinforces a positive team environment.Thrives in a fast-moving, entrepreneurial setting with ambiguity and evolving client needs.Aligned with and committed to ADVOC8's core values; represents them in daily workBetter Together - Collaborative soul who's open to new ideas, sharing successes and being part of a teamLevel Up - High standards, never settling for the status quo or what we did last timeHustle Smarter - Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing thingsCelebrate Differences - Highly empathetic personality who values individual perspectives Outcome Over Income - Extensive experience and demonstrated success in client relationship managementProtect the Respect - Navigates conflict with an emphasis on transparency and diplomacyEngineer Exceptional Value - Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projectsEmbrace Change - Recognize situations that require flexibility and craft creative solutions on the flyAbility to travel 30-40% of the yearBENEFITSCollaborative and creative work environmentCompetitive base salary, with additional performance-based incentivesHealth Insurance: 100% coverage of base level medical insurance plus buy up options to meet the needs of you and your familyHealth Insurance: Dental and vision insurance401k, FSA, and stipend for mobile phone usageProfessional development and training reimbursementsFlexible work scheduleUnlimited vacation and personal timePaid parental leave and Grandternity LeaveFully remote companyWe have transitioned from a once Washington D.C.-based agency to being Washington, D.C.-born. This position is not location-based, though travel will occasionally be required for project work and team offsites. Candidates must be legally authorized to work in the U.S.; at this time, we are not able to provide sponsorship.At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don't meet all qualifications.At ADVOC8, we are committed to fostering transparency and equity in compensation. The salary range provided for this position reflects the base salary offered to a successful candidate based on their experience, qualifications, and internal compensation structures.Please note that this salary range is subject to change based on evolving market conditions, company budget, and other factors, and does not include potential bonuses, benefits, or other forms of compensation. Final compensation may vary depending on the candidate's negotiation, location, and the specific role's requirements.We believe in fair pay for all employees and encourage candidates to engage in open conversations with us regarding compensation expectations during the hiring process.ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.Employment with ADVOC8 is conditional upon receipt of satisfactory results to an applicable background check, conducted once an offer has been extended and agreed upon.
Salary : $110,000 - $120,000