What are the responsibilities and job description for the Executive Personal Assistant to Global CEO - Media & Entertainment - Midtown position at Advice Personnel?
Executive Personal Assistant to Global CEO - Media & Entertainment - Midtown
A global media and entertainment company is seeking a polished, highly organized Executive Assistant / Personal Assistant to support its Global CEO from its Midtown Manhattan headquarters. Serving as a true right-hand partner, this role will manage a complex blend of executive, personal, and household operations-related responsibilities while helping ensure the CEO remains organized, focused, and operating at peak efficiency across a demanding global schedule.
The ideal candidate is proactive, resourceful, and exceptionally detail-oriented, with the ability to anticipate needs before they arise. This individual must be comfortable balancing high-level executive support with personal assistance responsibilities, exercising impeccable discretion, sound judgment, and a white-glove service mentality. The role requires someone who can seamlessly manage competing priorities, coordinate across multiple time zones, communicate professionally with high-profile stakeholders, and remain calm under pressure in a fast-paced, ever-changing environment.
Responsibilities:
- Manage the Global CEO’s highly complex calendar, prioritizing meetings and coordinating across multiple time zones and international stakeholders.
- Coordinate extensive domestic and international travel, including flights, hotels, ground transportation, visas, itineraries, and last-minute schedule changes.
- Serve as a primary liaison between the CEO and internal/external stakeholders, ensuring timely communication and follow-up on key initiatives.
- Prepare and organize meeting materials, presentations, agendas, briefing documents, and expense reports.
- Track action items, deadlines, and strategic priorities, ensuring the CEO remains informed and prepared for upcoming commitments.
- Manage confidential information with the highest level of discretion and professionalism.
- Coordinate high-profile meetings, events, dinners, and entertainment arrangements on behalf of the CEO.
- Provide personal assistance support, including household coordination, personal appointments, reservations, gifting, and special projects.
- Partner closely with senior leadership and administrative staff globally to facilitate efficient workflow and communication across the organization.
- Anticipate needs, proactively solve problems, and serve as a trusted right-hand partner to the CEO in both business and personal matters.
Requirements:
- 6 years of experience supporting senior executives in fast-paced environments
- Bachelor’s Degree
- Prior experience supporting C-Level leadership strongly preferred
- Exceptional organizational, communication, and multitasking skills
- Strong judgment with the ability to anticipate needs and problem-solve independently
- Highly proficient in Microsoft Office and/or Google Workspace
- Comfortable operating in a fast-moving, high-expectation environment with shifting priorities
Salary: $120k-$135k OT Eligible
The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.
Please send your resume for immediate consideration to: bsedita@adviceny.com
If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!
Advice Personnel
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Salary : $120,000 - $135,000